Payroll Assistant

Keller North America, Inc.Plano, TX

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Overview

Remote

On-site

Job Description

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Overview

Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.

Responsibilities

We’re looking for a detail‑driven Payroll Assistant with hands‑on construction experience to support weekly payroll processing across union and non‑union craft workforces. This role is critical to prevailing wage compliance, certified payroll reporting (WH‑347), and OCIP/CCIP insurance program reporting on public and private projects.

Weekly Payroll Processing

Collect, validate, and enter timekeeping data; ensure proper job cost coding, crafts/classifications, shift differentials, and overtime.
Reconcile payroll batches; support off‑cycle adjustments as needed.
Prepare weekly/monthly reporting for management.

Union Payroll

Maintain and apply current union wage rates, fringes, dues, and special conditions per collective bargaining agreements; prepare monthly union reports if necessary.
Track agreement effective dates; coordinate updates with HR/Operations and maintain accessible rate sheets for payroll processors.

Certified Payroll & Prevailing Wage

Prepare and submit WH‑347 certified payroll reports (and agency‑specific formats), including accurate classifications, hours, rates, fringes, and with required digital signatures.
Monitor agency feedback and correct submittals promptly to avoid payment holds; retain audit‑ready documentation.

OCIP/CCIP Reporting

Support employee enrollment and payroll exposure reporting for Owner‑/Contractor‑Controlled Insurance Programs; ensure timely, accurate submissions and reconciliations.

Compliance & Controls

Verify prevailing wage determinations and union classifications per project/contract; escalate discrepancies.
Assist with garnishments, maintain organized employee payroll files and records.

Collaboration & Customer Service

Partner with HR, Project Management, and Branch Accounting to resolve onboarding, rates, and timekeeping issues; provide responsive support to field teams.
Assisting accounting & finance department on other projects as needed

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Qualifications

2+ years of payroll experience in construction (union and non‑union), including prevailing wages, certified payroll, and OCIP/CCIP reporting.
Proficiency with payroll/timekeeping systems and Excel; strong attention to detail and confidentiality.
Accurate data entry, reconciliation, and documentation
Advanced Excel, solid computer and ERP skills including the ability to adapt to new systems
Strong written/verbal communication and customer service
Organization, multitasking, and deadline management; ability to work independently in a fast‑paced environment
Willingness to support occasional overtime during peak cycles
CPP (Certified Payroll Professional) credential; accounting coursework/degree (preffered).

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FAQs About Payroll Assistant Jobs at Keller North America, Inc.

What is the work location for this position at Keller North America, Inc.?

This job at Keller North America, Inc. is located in Plano, TX, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Keller North America, Inc.?

Employer has not shared pay details for this role.

What employment applies to this position at Keller North America, Inc.?

The employer has not provided this information. This may be discussed during the hiring process.

What is the process to apply for this position at Keller North America, Inc.?

You can apply for this role at Keller North America, Inc. either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.