Payroll & HR Administrator

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Description

Position Overview

The Payroll & HR Administrator is responsible for owning the weekly payroll process and managing the day-to-day administrative functions that support our employees and office operations.

This role serves as the internal point of coordination for payroll, HR administration, employee records, and general office support. In a small business environment, this position requires strong attention to detail, sound judgment, and the ability to manage multiple responsibilities without losing accuracy or professionalism.

Payroll accuracy and compliance are the top priorities of this role. HR administration and office coordination responsibilities support the broader organization and leadership team.

Core Responsibilities

Payroll Administration (Primary Focus)

• Process weekly payroll accurately and on schedule
• Review timekeeping records and resolve discrepancies
• Ensure compliance with federal, state, and local payroll regulations
• Manage payroll tax reporting and coordinate with government agencies
• Administer garnishments, benefit deductions, and related withholdings
• Maintain payroll records and prepare reporting for leadership
• Serve as the primary contact for employee payroll questions

Human Resources Administration

• Coordinate onboarding and offboarding processes, ensuring documentation and system updates are completed accurately
• Maintain confidential electronic employee records compliant with FMCSA/DOT
• Support benefits administration, including enrollments and Open Enrollment coordination
• Respond to unemployment claims, workers' compensation claims, and employment verifications
• Assist with recruiting logistics including job postings and interview scheduling
• Support internal communication and employee-related administrative processes

Office & Administrative Support

• Serve as a professional first point of contact for customers, vendors, and visitors
• Maintain office organization and oversee supply ordering
• Support leadership with administrative tasks and special projects
• Assist with operational coordination needs typical in a small business environment

Accounting Support (As Capacity Allows)

• Assist with account reconciliations and general ledger support
• Review daily cash and credit transactions
• Code invoices and assist with month-end processes
• Support outside audit preparation and related documentation

Qualifications

• 3-5 years of payroll and/or accounting experience required
• Strong working knowledge of payroll regulations and employment laws
• Experience in a small business environment preferred
• Basic understanding of accounting principles
• Experience with HRIS and payroll systems required
• Proficient in Microsoft Office, including Excel
• Bachelor's degree in Accounting, Business, HR, or related field preferred

What Success Looks Like

• Payroll is processed accurately and on time, every week
• Employee records are organized, compliant, and up to date
• Leadership can rely on this role for administrative follow-through
• Office operations run smoothly and professionally
• Sensitive information is handled with discretion and sound judgment