Payroll & Benefits Manager

Payroll – Administer regular bi-weekly payrolls and incentive compensation payrolls

• Manage relationship with third-party payroll service provider
• Incentive compensation payrolls included monthly commissions, quarterly commissions, semiannual bonuses
• Administration includes preparation of various items, review of the work performed by ADP, review of information with Finance Team before approving for finalizing
• Other payroll items include: Annual raises for regular employees, semi-annual raises for Union employees, taxable auto and other fringe benefits, maintain monthly Union dues and related reporting, review and monitor payroll tax returns and notices, etc.

• Assist in new employee onboarding and ongoing administration

• Payroll and benefits questions
• ADP profile set-up for benefits
• Administer PTO balances, employee earnings for group long/short-term disability class, 401K match date, etc.
• Maintain and update changes to all employee information as needed

• Administer exit/off-boarding information in connection with employee terminations

• Determination of earned/unused PTO to be paid
• Communication with terminating employees about last paycheck, termination of benefits, etc.

• Benefits administration

• Health and dental insurance, COBRA
• Various voluntary employee benefit programs (vision, legal plan, accident plan, critical illness plan, dependent care plan)
• Manages annual open enrollment process (working closely with our third-party Insurance Broker)
• Maintain data related to benefit programs and payroll deductions

• Assist in 401(k) plan administration

• o Updates to employee 401(k) payroll withholdings
• o Provide information to Accounting for payment of 401(k) contributions
• o Administer employees’ 401(k) contribution rate changes, loan originations/payoffs, email updates for new employees, etc.
• o Monthly audits to correct discrepancies in employees’ profiles

• Garnishment administration

• o Coordination with third-party service provider
• o Employee communications

• Update/maintain various reports for Management (e.g., headcount trend, commission, and compensation reports)

Role in annual audits and information needed for company income tax returns

• o Prepares/provides information requested by various audit/tax firms
• o Audits include regular annual audit by external CPA Firm, annual workers compensation insurance audit, annual 401(k) audit