Payroll & Benefits Accounting Specialist

Pinnacle Specialty Group is a woman-owned and operated small business specializing in providing project and contract management for Professional, Technical, Engineering, IT and Support Services. We offer full benefits to include: Medical, Dental, Vision, Paid Time Off, 401K - Company Matched.

Duties and Responsibilities

Payroll and Benefits Accounting personnel prepare, document, and disburse payroll checks,

payroll taxes and benefit payments. They ensure proper setup of employee deductions,

garnishments, and union dues. They support fiscal and calendar year-end closing processes. They

analyze the payroll and benefit information and balance accounts to ensure accurate year-end

reporting of W2s and 1099s. They evaluate current systems and recommend and develop operating

efficiency improvements. They monitor and ensure proper documentation of employee benefit

payments. They may prepare reports illustrating payroll expenditures, including such items as tax

payments and benefit plan disbursements. They manage insurance policy applications and

payments and work closely with the IRS and Department of Revenue to ensure the company is

properly registered to pay taxes in a timely manner. They perform analysis to forecast and budget

benefit and payroll expenses. They work with the Department of Energy and the National Nuclear

Security Administration for reporting on payroll and benefits contract deliverables. They support

internal and external audit requests. They ensure the payroll and benefits accounts are monitored

and reconciled on a monthly/quarterly basis. They support annual benefits open enrollment. They

identify, analyze the cause, and implement controls to minimize and prevent wage and improper

overpayments. They work with employees to administer employee benefit eligibility. They provide

information to active and inactive employees related to benefits plans and different participants

options. They perform other duties as assigned.

Education

Bachelor's degree in relevant field plus at least two years of

experience (YOE) in a relevant role, OR Master's degree in relevant field. Equivalents to experience and education requirements will be considered.

Experience/Skills

Three years of experience with working knowledge and experience in Payroll

and Benefits Accounting.

Additional Duties

1. Time and Labor:

- Assist with reviewing payroll coding on initial timesheet data entry approved

by the employee's manager.

- Complete pay-related calculations on timetables as needed.

2. Payroll Processing:

- Process weekly and monthly payrolls with a high degree of accuracy and in

compliance with company policies and federal/state regulations.

- Review and validate payroll data to ensure proper employee set-up and

timely wage disbursement.

- Calculate and enter ad-hoc paylines as needed.

- Calculate and analyze retro pay and retro benefit situations to ensure they

are processed accurately in the payroll.

- Audit payroll control reports and identify discrepancies. Resolve errors in a

timely manners to ensure smooth payroll processing.

3. Garnishments and Deductions Administration:

- Set up employee garnishments, such as child support, tax leaves, and wage

assignments, in the payroll system based on court orders and other

documentation.

- Accurately calculate and deduct garnishments within required timelines.

- Administer other payroll deductions such as benefits premiums, retirement

contributions, union fringe benefits and dues, and voluntary deductions.

4. Compliance and Documentation:

- Ensure compliance with payroll tax requirements, state garnishment laws,

and legal guidelines related to garnishments and deductions.

- Assist management with data requests for internal and external audit

requests as needed.

5. Customer Support:

- Respond to employee inquiries regarding garnishments, deductions, and

payroll-related questions.

6. Reporting and Reconciliation:

- Prepare and distribute payroll reports related to deductions, garnishments,

and payroll costs for internal stakeholders.

Additional Education

- Please list additional education requirements here

- Please specify whether it is required or preferred

Additional Experience Qualifications

- 5 years' experience with other Payroll Processing System (Required)

- 5 years' experience with PeopleSoft HRMS (Preferred)

Additional Work Requirements

- Ability to communicate and function effectively with colleagues

Work Environment / Physical Demands:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light to moderate lifting may be required for packages and other items, ability to walk short distances, may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

Due to government and/or federal regulations for this position, proof of U.S. citizenship is required.

We are an Equal Opportunity Employer

Pinnacle Specialty Group's internal recruiting team requests that staffing / recruiting firms or agencies please not respond to our solicitations.