Payroll & Billing Administrator

Position Summary

The Payroll & Billing Administrator is responsible for accurate and timely processing of payroll-related data, invoicing, and administrative support for workforce operations. This role serves as a key point of contact for customers, employees, and internal teams to ensure payroll accuracy, billing compliance, and timely submission of documentation to third-party partners.

Key Responsibilities

Payroll Processing

• Receive and review weekly timesheets from customers
• Accurately enter employee hours into payroll systems
• Verify time entry and identify discrepancies before submission
• Submit payroll data to the PEO on a weekly schedule, ensuring strict adherence to deadlines
• Perform quality checks on payroll reports to ensure accuracy prior to final processing
• Communicate with clients and employees to resolve timekeeping or payroll discrepancies

Billing & Invoicing

• Generate and send weekly invoices to customers
• Ensure billing reflects accurate hours, rates, and contract terms
• Respond to customer billing questions and resolve discrepancies
• Maintain organized records of invoices and supporting documentation

Compliance & Reporting

• Submit wage garnishments, unemployment claims, and related documentation accurately and in a timely manner
• Ensure compliance with company procedures and applicable payroll regulations
• Coordinate with PEO and government agencies as needed

Funding & Financial Coordination

• Prepare and submit weekly invoice/reporting packages to the funding provider
• Ensure alignment between payroll processed and invoices issued

Administrative Support

• Maintain organized payroll and billing records
• Assist with audits or internal reviews
• Perform other administrative duties as assigned