Payroll & HR Executive

Please note that this role is based in France. To enable us to meet the statutory and regulatory obligations of the French immigration system, you must have the appropriate immigration permission needed to work and reside in Francefor the duration of the employment.

This position reports to the People & Organisation Director for France, Iberia, Italy & Belgium and supports our two French entities: the Motion Picture division based in Paris and the Television & Home Entertainment division based in Neuilly-sur-Seine.

As the Payroll & HR Executive, you are responsible for ensuring accurate, compliant and timely HR administration and payroll data for all employees across the two divisions, in close collaboration with our external payroll provider. You also contribute to operational HR support and provide transversal administrative assistance to the teams.

Your main stakeholders include:

• Employees

• General Management

• Finance and HR teams of the two divisions

• Global Finance Operations (GFO) department in Poland

• HR and Security, Safety & Sustainability (S3) teams within the EMEA regional hub in London

Main Responsibilities

Payroll Management (Outsourced with SVP)

• Collect, verify and transmit monthly payroll variables to the payroll provider

• Perform checks on payslips issued by the provider

• Verify social charges and perform payroll-related calculations (retirement, termination payments, etc.) in coordination with the payroll provider

• Ensure the delivery of accounting reports (journal entries, contribution statements) to the Global Finance Operations (GFO) department in Poland

• Act as the main point of contact for employees on payroll-related matters

HR Administration

• Manage hiring and termination formalities, including employment contracts, administrative declarations, medical visits, meal vouchers, employment certificates and end-of-contract documentation

• Ensure HR welcomes and onboards new joiners, including contract preparation, internal documentation and coordination with the IT department

• Prepare and update employee files (contract amendments, changes in status, etc.)

• Create or update employee records in internal systems (ARIBA)

• Monitor absences and coordinate data updates in internal tools, including Workday HRIS and eDays time-tracking system

• Manage medical appointments and oversee the administration of health insurance, life insurance and statutory portabilities

• Act as the first point of contact for employees' HR-related queries

• Contribute to legal and social compliance monitoring

Operational HR Support

• Support the HR Director on transversal topics such as internal communications, prevention campaigns and follow-up of annual interviews

• Lead regular updates of the DUERP

• Manage training administration, including registrations with training bodies, coordination with the OPCO and funding requests

• Produce HR indicators and reporting as required (headcount dashboards, absence tracking, social indicators)

• Support data preparation for salary review campaigns

• Act as the local point of contact for the S3 EMEA team (Security, Safety & Sustainability) by relaying group communications and coordinating the annual Injury Report

• Participate in One Sony meetings to foster collaboration and create common events across entities

Administrative and Accounting Support

• Ensure correct supplier creation in the system (GRAPHITE) and monitor invoice payments for assigned service providers

• Provide occasional support to Finance teams (Accounting, Stat & Tax) for audits and statutory documentation

• Monitor payments and declarations of social contributions to the relevant bodies

• Manage exempt purchase orders

Required Skills and Competencies

• Strong command of payroll and HR administration fundamentals, ideally acquired in an outsourced payroll environment, with the ability to ensure reliable and accurate data

• Good knowledge of labour law and legal obligations related to payroll, employment contracts and time management

• High level of reliability, rigor and attention to detail, ensuring secure, compliant and accurate HR data

• Strong service orientation and organisational skills, with the ability to prioritise, manage urgencies and support employees professionally

• Proactive mindset with the ability to improve and strengthen HR and payroll processes

• Strong team spirit and collaboration skills, comfortable working with multiple stakeholders and departments in a matrix environment

• Ease with digital tools and systems, including HRIS, time management systems, ERP and ChatGPT for Work

• High level of discretion, ethics and strict confidentiality regarding HR records

• Proficiency in English is required

If you require any reasonable adjustments with any part of the recruitment process, including the application or interview process, please contact us at uk_-_peopleandorganisation@spe.sony.com. Please put Reasonable Adjustment Request in the subject line of the email.

Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Candidates who require these tools as an accommodation during an interview should submit a reasonable adjustment request at the point they are invited to interview.

Sony Pictures Entertainment is committed to equal opportunity in all its employment practices, policies, and procedures. No worker or potential worker will therefore receive less favourable treatment due to their race, age, creed, sexual orientation, colour, nationality, ethnic origin, disability, religion, gender, marital status, or Trade Union membership (if applicable).

#LI-TD1