Payroll & HR Systems Specialist

Summary of Position

The HRIS & Payroll Specialist is responsible for the day-to-day support of the organization's HRIS and payroll system and payroll processing. This role will play a key part in improving existing system configurations, improving data integrity, and establishing efficient, compliant HR and payroll processes.

Essential Responsibilities

The following duties and tasks are necessary for the successful performance of the role and are considered critical to achieving the goals and objectives:

HRIS Support

· Serve as the day-to-day system owner for the HRIS and payroll system (currently Paylocity)

· Conduct system audits and data clean-up to ensure accuracy and integrity

· Optimize system configuration, workflows, and processes to improve efficiency

· Assist in developing and maintaining standardized HR processes within the system

· Configure system settings

· Support system enhancements, updates, and integrations

· Create user guides and provide training to HR staff and managers

Reporting & Analytics

· Build, run, and maintain HR and payroll reports

· Provide accurate and timely data as requested

· Support audits and regulatory reporting requirements

Payroll Processing

· Process regular payroll cycles in compliance with federal, state, and local laws

· Ensure compliance with California wage and hour laws, tax regulations, and reporting requirements

· Manage payroll adjustments, deductions, garnishments, and tax updates

· Reconcile payroll data and coordinate with Finance on payroll-related entries

· Respond to employee payroll and system inquiries

Compliance & Process Improvement

· Ensure HRIS and payroll processes meet legal, regulatory, and organizational standards

· Assist in developing and documenting standard operating procedures for HR and payroll workflows

· Identify opportunities to streamline and automate manual processes

· Support internal and external audits

Education & Experience

· Minimum 5 years of HRIS and payroll experience

· California payroll experience required

· Hands-on Paylocity experience strongly preferred

· Experience in multi-site environments preferred

· Experience with implementing or optimizing HR and payroll systems preferred

Required Skills/Abilities:

Technical Skills

· Advanced HRIS administration and reporting skills

· Strong proficiency in HRIS reporting and configuration

· Advanced Microsoft Excel skills (formulas, data analysis, reporting)

· Ability to troubleshoot system issues and recommend solutions

Core Competencies

· Highly detail-oriented with strong data accuracy

· Process improvement mindset with strong technical aptitude

· Ability to manage sensitive and confidential information

· Strong problem-solving and analytical skills

· Effective communication and customer service orientation

Work Environment

The work environment for this position is an office setting. The noise level at this site is usually moderate and it is climate controlled.

Physical Requirements

While performing the duties of this job the employee is:

· Ability to sit, stand, and walk for extended periods of time

· Manual dexterity and hand-eye coordination for operating computer keyboards and office equipment

· Vision abilities such as close vision and the ability to adjust focus for tasks such as reading documents and viewing computer screens

· Occasional bending, stooping, and reaching to access files or materials

· Ability to communicate frequently and effectively verbally and in writing

· Ability to use hands to produce records and/or documentation in manual or electronic format.

· Ability to lift and carry up to 15 pounds rare;u for short distances when moving office supplies or equipment