Payroll Compliance Specialist

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

Payroll Compliance Specialist

This position is responsible for serving as a subject matter expert on the Small Business Efficiency Act (SBEA) related items such as IRS Form 8973, prior wages, successorship, wage restart, self-employed owners, annual tax reporting, etc. Responsible for the precise, timely entry of prior wage data resulting in accurate payroll taxes and invoicing. Ensure owners are set up correctly for proper taxation. Also responsible for using reliable and appropriate resources to facilitate the timely processing of a variety of compliance items (e.g., federal, state and local minimum wage and premium overtime pay data). Operates in a collaborative team environment including Payroll Compliance, Field Payroll Operations, Client Onboarding and service/sales teams across all market segments, including education and training of functions performed by the team. 

Here’s what you’ll do:

• Facilitates the timely collection, translation, input and reconciliation of prior wage, payroll tax and deduction data for new client worksite employees, both manually and using electronic data files, research discrepancies in prior wage data and partners with client during resolution phase.
• Ensures accuracy of client FEIN regarding wages paid and validates merger/acquisition successorship.
• Guides each client through the wage and tax transition to Insperity in a manner that ensures the client is confident of Insperity's ability to serve them.
• Informs self-employed owners on SBEA regulations regarding wage taxation and reporting.
• Uses reliable resources in the timely research of minimum wage and premium overtime pay; prepares summary documentation and training materials.
• Provides statistical data to management regarding each function supported by the Payroll Compliance team.
• Facilitates Retro Benefit Deduction training for new hires, in addition to process improvements and system enhancements for the payroll compliance team.
• Handles multiple tasks/activities in an efficient and timely manner; ensures effective follow-up and resolution on internal/external client requests.
• Provides back-up support to Payroll Compliance team to meet compliance deadlines.
• Maintains integrity of documentation to support all functions conducted by the Payroll Compliance team.
• Supports process and audit efforts regarding compliance items performed by the team.
• Assists client and internal personnel in the understanding of payroll, tax and SBEA/CPEO compliance.

Here’s what you’ll need to be successful:

• High School Diploma or equivalent is required.
• Two to four years of experience in a high growth payroll service bureau onboarding operation or a related field is required.
• CPP Certification is preferred

Insperity provides a reasonable compensation range for each posted role in accordance with applicable pay‑transparency laws. Actual compensation is influenced by a variety of job‑related factors, including skills, experience, and geographic location.

The compensation range for this position, representing the pay span across all locations where this role may be filled is

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law, including criminal arrest and/or conviction records.