Payroll Coordinator

Huntington Coach Corporation

Summary

The Payroll Coordinator is responsible for overseeing all payroll operations for Huntington Coach and Dell Transportation, ensuring accurate and timely processing of weekly payrolls across multiple union and non-union employee groups. This role requires strong technical proficiency, attention to detail, and the ability to collaborate with operations, HR, and finance to ensure compliance with contractual obligations and internal standards.

Key Responsibilities

Payroll Processing & Compliance

• Process weekly payroll for all Huntington yards, including staff, drivers, and technicians.
• Review and validate time and attendance data from Bytecurve and Workday.
• Ensure compliance with union contracts, including accurate calculation of holiday pay, sick leave, and incentive programs.
• Collaborate with dispatcher/manager to eliminate discrepancies
• Communicate issues to managers for review and correction
• Work directly with drivers to answer questions about paychecks, PTO, and bonuses
• Track step progression increases and adjust pay rates per contract.
• Facilitate job changes, rate changes, and start-up processes in Workday.

Reporting & Analysis

• Maintain and reconcile vacation and sick balances across all union groups.
• Enter daily attendance into Workday calendar for managers (vacation, sick, ULs).
• Track bonus eligibility and develop Workday input process

Systems & Tools

• Utilize Workday, Bytecurve, and Excel to manage payroll workflows.
• Verify payroll accuracy before locking/loading
• Identify opportunities for process improvements to reduce manual errors and increase efficiency.

Collaboration & Communication

• Serve as the primary liaison between payroll and operations for Huntington.
• Partner with HR and Finance to ensure alignment on employee classifications, pay codes, and compliance.

Behavioral Expectations

• Methodical and steady; thrives in structured environments with clear processes.
• Detail-oriented and dependable; maintains high standards for accuracy and compliance.
• Cooperative and team-focused; works well with others and avoids unnecessary conflict.
• Open to feedback and committed to continuous improvement.
• Detail-oriented with a commitment to accuracy and process adherence.

Performance Expectations

• Minimize discrepancies in payroll submissions with minimal manual corrections.
• Demonstrate proficiency in Excel and Workday reporting.
• Meet all weekly, monthly, and quarterly deadlines without exception.
• Proactively identify and resolve payroll issues before escalation.

Compensation: $30-$31.50 per hour, depending on experience

Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Huntington Coach began its operations in 1927 by transporting workers to local factories during World War II. In 1956, Huntington Coach changed owners and shifted into school transportation, serving Long Island communities with an inaugural fleet of 100 vehicles. Since then, Huntington has grown and expanded to make a name for itself as a leader in the industry, providing services to 12 school districts in Long Island, with over 900 vehicles in its current fleet.