Payroll Coordinator

POSITION SUMMARY

Moscone Center, a premier conference and convention center operated by Legends Global, is part of the venue management and entertainment industry with a focus on delivering exceptional service to our clients. Our Hospitality Division—including Food & Beverage, Concessions, and Special Events—is seeking a candidate to join our Payroll Team.

This role will support the coordination of the full payroll cycle across all Food & Beverage departments. As part of our team, you will work in a fast-paced, dynamic environment that requires flexibility and adaptability. Due to the nature of our industry, hours may vary and can include weekends and holidays.

This is a part-time as needed for events and is a 100% on-site position. The selected candidate must be available to work as business needs require

POSITION DUTIES

• Responsible for accurate data entry into timekeeping system on a daily basis
• Review and complete department WIP approvals in ABI
• Manage, oversee and post proper service charge calculations for tipped employees on a bi-weekly period into ABI timekeeping system
• Print/ include employee recaps with payroll checks and distribute on payday.
• Calculate and prepare retroactive pay and payroll discrepancies by performing mathematical calculations and complex data processing tasks rapidly and accurately
• Address & resolve employee’s payroll-related issues
• Train employees with (ESS) Employee Self Service online systems
• Maintain strong working relationships with key stakeholders, including HR department, accounting team, and department managers, to ensure seamless communication and coordination in all payroll-related matters.
• Understand and follow written and oral instructions
• Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public
•  Communicate effectively, orally and in writing
•  Demonstrate initiative and exercise good judgment in the performance of duties
•  Work independently and as a team member; recognize and set priorities and meet deadlines
• Observe safety principles and work in a safe manner
• Assist with any other payroll /accounting/scheduling related project as they may arise

QUALIFICATIONS

• Spanish speaking preferred to effectively communicate with our diverse workforce
• Union Enviornment experience a PLUS
• Highly organized and detail oriented

• Experience with payroll and Time Reporting systems, ABI preferred
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Willing to work a flexible schedule, long hours and on weekends
• Ability to interpret union contract
• Strong Microsoft Excel skills to create and maintain spreadsheets, perform data analysis, and generate reports
• Ability to maintain confidentiality of sensitive payroll and employee documents

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination when using a 10 key pad or computer keyboard. Additionally, the position requires near and far vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, push and pull files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Must be able to withstand loud noise in the environment.

Hourly range: $30/HR (DOE)

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.