Payroll HR Administrator

Payroll / Human Resources AssistantPay: $26–$30/hour (DOE)Status: Full-Time Schedule: On-site in Fresno, CA at a corporate office (professional business attire) Position OverviewWe are seeking a sharp, detail-driven Human Resources Assistant to support HR leadership in a fast-paced, professional environment. This role reports directly to HR leadership and requires someone who can think critically, research independently, and handle sensitive information with discretion.This is not an entry-level HR role. The ideal candidate has hands-on experience working in an HR department and is comfortable supporting payroll, benefits, compliance, and employee relations.We are looking for someone who is:

• Highly organized
• Naturally curious and solution-oriented
• Comfortable asking questions and verifying information
• Able to balance administrative work with judgment-based HR tasks

Core ResponsibilitiesAdministrative & HR Operations

• Provide day-to-day administrative support to HR leadership
• Maintain accurate, confidential employee records (digital and paper)
• Enter, update, and audit employee data in the HRIS
• Coordinate schedules for interviews, meetings, and orientations
• Prepare routine HR correspondence and internal documentation

Onboarding & New Hire Support

• Prepare onboarding materials and new hire documentation
• Collect and track employment eligibility documentation
• Communicate with new hires prior to start date
• Coordinate and support new hire orientations

Payroll & Timekeeping Support

• Assist leadership with timesheet corrections and audits
• Identify discrepancies or missing information for review
• Process biweekly payroll for a small employee population
• Upload retirement contribution files to the plan administrator
• Upload FSA contribution files to the benefits administrator

Benefits Administration Support

• Distribute benefits enrollment materials and required notices
• Answer basic employee benefit questions and escalate complex issues
• Process qualifying life event documentation under guidance
• Maintain accurate benefits records and confirmations
• Assist with annual open enrollment preparation and tracking

Leave & Compliance Support

• Distribute and track leave of absence documentation (FMLA, CFRA, PDL)
• Monitor form deadlines and receipt
• Maintain leave tracking logs and supporting documentation
• Route complex or sensitive matters to HR leadership

Recruiting & Hiring Support

• Schedule interviews and meet-and-greet appointments
• Coordinate with external staffing partners as needed
• Prepare offer letter templates for leadership review
• Route recruiter and agency inquiries appropriately

Training & Compliance Tracking

• Track completion of required trainings and certifications
• Maintain accurate training logs and records
• Distribute required state and federal employee notices as needed

Employee Relations Support

• Serve as an initial point of contact for general HR questions
• Route employee concerns to HR leadership
• Maintain professionalism, neutrality, and confidentiality at all times

HR Systems & Recordkeeping

• Scan, file, and archive HR documents in an organized digital system
• Run basic HR reports as directed
• Perform regular audits to ensure data accuracy

Professional Expectations

• Follow direction from HR leadership
• Ask questions when uncertain and avoid assumptions
• Verify information before acting
• Handle confidential information with care and discretion
• Demonstrate strong attention to detail and organization

Qualifications

• Prior experience working in an HR department required
• Payroll processing experience required
• Strong administrative, research, and problem-solving skills
• High level of professionalism and discretion
• Comfortable working with HR systems and digital recordkeeping* Ideally would have OnePoint Payroll software experience* #INDHP