Payroll Manager
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Job Description
Location: On-site Springfield, MO Office (with ability to support teams across TX, MO, NM, IL, KS, IN and 30+ remote work states) Department: Employee Relations, Payroll & Benefits Reports To: Executive Director of Employee Relations, Payroll & Benefits
About the Role
We're seeking an experienced Payroll Manager to lead payroll operations for a growing, multi-state healthcare organization with more than 8,000 employees. This role oversees a team of five Payroll Specialists and is responsible for ensuring accurate, compliant, and timely payroll while driving process improvements and supporting cross-functional teams.
Key Responsibilities
Leadership & Team Management
- Lead, coach, and develop a team of five Payroll Specialists.
- Establish workflows, training, quality standards, and accountability.
- Partner with HR, Finance, Scheduling, Clinical Operations, and Employee Relations to support payroll operations.
Payroll Operations
- Oversee multi-state payroll for hourly, salaried, clinical, remote, and specialized employees.
- Validate payroll data from UKG, seven EMRs, timekeeping, and scheduling systems.
- Ensure compliance with wage and hour laws, overtime, shift differentials, on-call pay, bonuses, mileage, multi-rate pay, and state-specific regulations.
- Manage payroll taxes, garnishments, benefit deductions, year-end reporting, audits, and payroll controls.
Systems & Process Improvement
- Serve as the payroll lead for UKG and partner with HRIS to resolve issues and improve workflows.
- Identify and implement process improvements, automation, and efficiencies.
- Support system upgrades and integrations between UKG and other payroll-related systems.
Compliance & Audit
- Ensure compliance with federal, state, local, Medicare, Medicaid, and healthcare payroll regulations.
- Support internal and external audits by providing documentation and implementing corrective actions.
- Partner with Employee Relations on complex payroll matters.
Reporting & Stakeholder Support
- Provide payroll reports and data to leadership, Finance, and regulatory agencies.
- Support reimbursement, cost reporting, and compliance initiatives.
Qualifications
- Bachelor's degree preferred in Accounting, Finance, Business, HR, or related field.
- 5+ years of payroll experience with 3+ years in a leadership role.
- Multi-state, high-volume payroll experience required; healthcare experience preferred.
- Strong knowledge of UKG or similar payroll systems (ADP, Workday, Viventium a plus).
- Knowledge of payroll taxes, wage and hour laws, garnishments, audits, and compliance.
- Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, and macros.
- Strong leadership, communication, analytical, and problem-solving skills.
What We Offer
- Competitive pay and comprehensive benefits
- Medical, dental, vision, and retirement plans
- Generous PTO and paid holidays
- Supportive, mission-driven culture
- Opportunity to lead payroll operations for a growing healthcare organization
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
