Payroll Operations Specialist (Multi-State & International)

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.

Job Description:

The Opportunity:

We are seeking a high-caliber, analytical, and seasoned Payroll Professional to lead our multi-country payroll operations. This is not just a data-entry role; it is a critical position requiring a master of compliance, a technical expert in ADP Workforce Now, and a specialist capable of navigating the nuances of U.S. Multi-State, Canadian, and Chilean payroll landscapes. The role will report to the Senior Payroll Manager within the Human Resources Operations team.

The ideal candidate thrives in fast-paced environments, possesses an "audit-ready" mindset, and excels at streamlining complex processes through automation.

Key Responsibilities:

• Global Payroll Execution: Lead the end-to-end processing of multi-state U.S. payroll, alongside our Canadian and Chilean payroll cycles. Ensure accurate calculation of wages, overtime, and country-specific statutory deductions.
• Compliance & Tax Administration: Maintain rigorous compliance with Federal, state, local, and international (Canada/Chile) tax and wage & hour laws. This includes registering in new jurisdictions and managing year-end reporting (W-2s, T4s, etc.).
• Equity & Benefit Management: Calculate and withhold taxes related to stock option exercises and equity vesting. Manage complex benefit deductions and ensure accurate mapping to the General Ledger.
• Financial Reconciliation: Perform full-cycle payroll reconciliation, including journal entries and General Ledger (GL) audits. Coordinate funding requests with Treasury and ensure Sox compliance controls are met.
• Process Innovation: Actively identify opportunities for automation within our ADP and Workday environments to enhance efficiency and data integrity.
• Stakeholder Relations: Act as the primary point of contact for employee inquiries and business partner queries, providing exceptional customer service and project management support.

Required Qualifications:

• Experience: Minimum of 6 years in multi-state payroll processing; at least 4 years focused on payroll tax.
• International Expertise:Hands-on experience processing Canadian and Chilean payroll is highly preferred or required for this role.
• Technical Mastery:Expert-level Excel skills are mandatory (X-Lookups, Pivot Tables, Data Validation). Advanced proficiency in ADP Workforce Now is required.
• Education: Bachelor’s degree; Certified Payroll Professional (CPP) designation is a significant plus.
• Analytical Rigor: A track record of solving complex payroll discrepancies and managing high-volume, conflicting priorities with diplomacy.
• Communication: Ability to explain complex tax and payroll concepts effectively to diverse stakeholders.

Preferred Skills

• Experience managing company-issued Stock Plans and equity vesting.
• System experience with Workday Payroll.
• Bilingual skills (Spanish) are a plus given our Chilean operations.

Approximate salary range: $95,000 - $115,000, depending on qualifications.

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.