Payroll Specialist - Internal Team @ Bluewave (Full-Time, Hybrid)

Full-Time Payroll SpecialistLocation: Hybrid, onsite 2 days a week in OrlandoSchedule: 40 hours per week; onsite Tuesdays and WednesdaysReports To: Operations ManagerPosition OverviewWe’re looking for an experienced Payroll Specialist with a staffing industry background to join our fast-paced and collaborative Operations team!

In this role, you’ll work closely with the Operations Manager to keep payroll running smoothly for a high-volume workforce. You’ll help ensure employee hours are collected, reviewed, reconciled, and processed accurately and on time. Because payroll for staffing is rarely boring, you’ll also navigate multiple clients, work locations, schedules, and timekeeping requirements.

Our ideal candidate is organized, detail-oriented, proactive, and confident investigating payroll discrepancies. Just as importantly, we’re looking for a true team player who brings a positive attitude, jumps in when help is needed, and enjoys working with others to solve problems. We work hard, move quickly, and believe that getting the job done and having fun can—and should—go hand in hand.

In addition to owning key payroll responsibilities, you’ll assist with employee onboarding and other operational projects as our team and business continue to grow.

Key Responsibilities

• Partner with the Operations Manager to manage weekly payroll activities from start to finish.
• Collect, review, and validate employee timecards before deadlines.
• Process payroll accurately and on time— because payday is a pretty important day!
• Maintain organized and accurate records and supporting documentation.
• Support payroll across multiple clients with different schedules, requirements, and pay policies.
• Research payroll discrepancies and follow each issue through resolution.
• Assist with employee onboarding based on client-specific and company requirements.
• Help identify ways to improve workflows, controls, processes, and reporting.
• Pitch in with administrative and office needs when necessary, including vendor coordination, supply orders, mailings, and company events as part of the Operations Team.
• Bring a positive, solutions-focused attitude and contribute to our supportive team culture.

• 2-3 years of payroll administration or payroll processing experience.
• Previous payroll experience within a staffing agency or similar high-volume environment.
• Experience processing payroll for hourly and temporary employees.
• Experience using ADP; ADP Workforce Now experience is strongly preferred.
• Ability to balance multiple deadlines, priorities, and employee populations.
• Strong analytical, organizational, and time-management skills.
• Exceptional attention to detail and a commitment to accuracy.
• Strong communication and collaboration skills.
• A dependable, flexible, and proactive work style.
• A positive attitude and willingness to jump in and support the team.

• Experience with payroll audits, reporting, and reconciliations.
• Experience supporting employee onboarding and employment compliance processes.
• Experience working with internal team and temporary employees.
• Ability to work independently while collaborating effectively with a cross-functional team.
• A sense of humor and the ability to stay positive in a deadline-driven environment.