Payroll Specialist

Job Summary

Payroll Specialists are responsible for the day-to-day processes related to their assigned pay groups while ensuring accurate and timely pay to employees.

Core Responsibilities

• Process weekly payrolls including off-cycles for assigned pay groups with approximately 500-1000+ employees
• Daily review of timecard or time and labor system for discrepancies and communication to Supervisors as needed
• Review and edit of timesheet data as requested
• Review and process new hires, change requests and special pay during payroll processing
• Prepare reconciliations, validate totals and finalize documentation to submit for review for assigned payrolls
• Print, sort and ship payroll checks when needed
• Calculate and process final pay according to state and union requirements and regulations
• Coordinate pay garnishments, child support, lien payments, etc. with 3rd party vendor
• Work closely with HR department to ensure correct employee data
• Ensure appropriate record retention, maintain data and files for payroll processing
• Resolve payroll discrepancies by collecting and analyzing information
• Ensure timely reporting and payment to employees, while following union, state and federal regulations and company policies
• Research, analyze and resolve payroll-related problems or questions in a timely manner
• Handle detail audits of payroll data including reconciliations on a monthly/quarterly basis
• Create and distribute payroll related reports as required or requested
• Provide excellent customer service by assisting employees and managers with questions
• Maintain process and procedure documentation
• Other duties or projects as assigned or apparent

Work Experience

Minimum of 2 years of payroll processing experience.

Education/Training

High school diploma or equivalent. CPP or FPC certification highly preferred.