Payroll Specialist

Job Description

Finger Lakes Community Health uses BambooHR for the hiring and onboarding of our staff. All communications for recruitment will come directly from BambooHR (notifications@app.bamboohr.com) and may appear as spam.

About Finger Lakes Community Health:

Finger Lakes Community Health (FLCH) was founded in 1989 with an original mission of serving the region's agricultural workers by linking individuals to area resources and providing essential health services. In 2009 the organization expanded to become a Federally Qualified Health Center (FQHC), serving patients of all incomes, ethnicities and walks of life. Over the last decade, FLCH has grown to provide medical, dental, and behavioral health services to over 28,000 patients at eight health centers. With over 200 employees we strive to provide high-quality and innovative health care services to the Finger Lakes Region.

Benefits Offered:

• Monday through Friday schedule, closed all major holidays

• Dental, Vision, and Life insurance

• Safe Harbor 3% 401k contribution

• Robust PTO offerings

• Education reimbursement

Job Summary

The Payroll Specialist is responsible for supporting the accurate and timely processing of biweekly payroll in collaboration with the

Director of HR and the Payroll Operations Analyst. This role also assists with payroll-related expenses and reimbursements and provides administrative and clerical support to the Human Resources department, including audit preparation, documentation management, and general HR operations support. The Payroll Specialist plays a critical role in ensuring payroll accuracy, compliance, and effective HR recordkeeping within a federally qualified health center (FQHC) environment.

This position can be based out of Geneva, NY or Penn Yan, NY, and will initially be required ot be on-site full-time.

Main Responsibilities

Payroll Processing & Support

• Assist with the preparation, review, and processing of biweekly payroll to ensure accuracy and timeliness.
• Enter, verify, and reconcile payroll data including hours worked, leave time, deductions, reimbursements, and adjustments.
• Process payroll-related expenses and employee reimbursements in accordance with organizational policies and funding requirements.
• Collaborate closely with the Payroll Operations Analyst to resolve payroll discrepancies and support system updates.
• Respond to employee payroll-related inquiries and provide timely issue resolution or escalation as appropriate.

Payroll Compliance & Documentation

• Maintain accurate payroll records in compliance with federal, state, grant, and organizational requirements.
• Support payroll-related audits by gathering documentation, reconciling data, and responding to audit requests.
• Assist with year-end payroll activities, including preparation of reports and documentation.

HR Administrative & Clerical Support

• Provide administrative support to the Human Resources department, including filing, data entry, and document management.
• Assist with employee record maintenance, ensuring confidentiality and compliance with record retention requirements.
• Support HR processes related to onboarding, offboarding, and personnel changes as needed.

Reporting & Data Support

• Generate routine payroll and HR reports for internal use and leadership review.
• Assist with data validation and quality checks related to payroll and HR systems.

Other Duties as Assigned

• Perform additional duties and special projects as assigned to support payroll operations and Human Resources department objectives.

Education & Qualifications:

Education

• Associate degree in Accounting, Business Administration, Human Resources, or a related field is required.
• Bachelor's degree preferred.

Qualifications

• 2-4 years of payroll or HR administrative experience, preferably in healthcare or a regulated environment.
• Experience supporting payroll processing on a biweekly schedule strongly preferred.
• Working knowledge of payroll processes, wage and hour laws, and reimbursement procedures.
• Strong attention to detail with the ability to manage confidential information with discretion.
• Proficiency in payroll and HR information systems and Microsoft Office applications.
• Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment.
• Effective communication skills and a collaborative, team-oriented approach.

Physical Requirements:

• Sitting/Standing: Prolonged periods of sitting.
• Computer Use: Frequent typing and prolonged screen time.
• Light Lifting: Regularly lifting or carrying items weighing 10 pounds
• Visual: Clear vision for reading and inspections.
• Hearing Clarity: Ability to hear conversations in person or in virtual communications.
• Noise Sensitivity: Work may require filtering background noise to focus on speech or signals.
• OSHA Level 3