Payroll Specialist, Human Resources

Position Title: Payroll Specialist

Organization: Jewish Family Service of San Diego

Department: Human Resources

Position Type: Full-Time (37.5+ hours/week), Non-Exempt

Work Setting: Onsite

Reports To: Payroll Supervisor

Pay Range: $32-$34/hour

Total Compensation:

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview:

JFS is looking for a compassionate, mission-driven individual to join the Human Resources team as the Payroll Specialist. The Payroll Specialist plays an integral role on the team and supports the entire agency by ensuring HRIS & Payroll data is current and accurate, as well as assisting the Payroll Supervisor with semi-monthly payroll processing and complete off-cycle payrolls/manual checks as needed. This position works closely with the Payroll Supervisor and the rest of the Human Resources team.

Responsibilities:

• Payroll Processing: Accurately collect, review, process, and transmit semi-monthly and off-cycle payroll runs.
• Processes final checks accurately (including vacation payout and final benefits deductions) for terminations.
• Data Management: Maintain and update employee records.
• Discrepancy Resolution: Investigate and resolve payroll discrepancies and employee inquiries.
• Reporting: Prepare, reconcile, and audit payroll reports for HR and finance/accounting.
• Review online timesheets when required for manager support or auditing purposes; confirms accuracy of hours worked, time off coding, meal breaks (including waivers and penalties), allocations, multiple pay rates, make-up time, time sheet adjustments, etc.
• Respond to staff’s payroll and timekeeping questions in person or through e-mail, Teams, or phone.
• Lead person to review Personnel Action Forms and ensures HRIS system is accurately updated.
• Closely follow SOPs and Policies of the department and supervision.
• Enter all Wage garnishments
• 401k Admin: Complete enrollment of eligible staff in the company 401k (Fidelity) and update information as needed, including Terminations, and prepare ACH transfer forms for 401k deductions.
• Retrieve payroll documentation for auditors per requests from other departments as needed.
• Submit invoices for payment for any payroll-related services.

Additional Secondary / Back-Up Responsibilities:

• Benefits reconciliation: Verify accuracy of benefits invoices and resolve billing discrepancies.
• Basic knowledge of Benefits plans, ensuring benefits deductions are accurate on payroll deductions

Skills/Experience/Abilities That Are a Must-Have:

• Must have 5+ years of payroll experience
• Associate’s degree or equivalent experience
• Advanced knowledge of Excel
• Strong ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals.
• Ability to follow SOPs/Checklists, as well as create SOPs when new processes are created
• Ability to analyze data
• Highly professional and service-oriented; able to work closely with senior leaders
• Strong organizational skills, high attention to detail, and ability to maintain a high level of confidentiality.
• Excellent technical skills and ability to learn new systems and processes quickly
• Experience working in HRIS systems

Skills/Abilities We’d Like You to Have:

• Associate or bachelor’s degree in accounting, Business, or equivalent experience
• Experience with UKG HRIS/Payroll
• Experience with Fidelity Retirement Plan administration

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The employee is regularly required to sit for extended periods of time, walk, use hands to finger, handle, or type, use a mouse, and manipulate small components; reach with hands and arms; and talk or hear to communicate in person, over the phone/, or with others in a potentially noisy environment. The employee is occasionally required to stand.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Important Notice:

Please submit your resume and cover letter on your application.

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service of San DiegoJewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community.  For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving.  At Jewish Family Service, we believe our employees are the backbone of our Agency.  We strive to ensure that each employee is treated with dignity and respect.  Our goal is your success.  Come work at JFS and be our partner in Moving Forward Together.  To learn more about JFS, please visit jfssd.org. 

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.