Payroll Specialist

Payroll Specialist – Transportation Services

Position Summary: The Payroll Specialist is responsible for managing and processing weekly payroll for company drivers, monitors, and administrative staff. This role ensures accurate and timely compensation, maintains payroll records, and provides essential support with light HR functions. The ideal candidate is detail-oriented, organized, and able to manage multiple tasks in a fast-paced transportation environment.

Key Responsibilities:

Payroll Administration

• Process weekly payroll for all employees, ensuring accuracy and compliance with company policies and applicable laws.

• Verify timesheets, attendance logs, and route schedules for proper pay calculation.

• Maintain payroll records, employee files, and deductions.

• Address payroll questions and resolve discrepancies in a timely manner.

• Monitor overtime, paid time off, and attendance policies.

• Prepare payroll reports for management as needed.

Human Resources Support (Light HR Duties)

• Assist with onboarding new hires, including collecting required documentation and setting up employee profiles.

• Help maintain updated driver and employee files, certifications, and compliance records.

• Support HR with employee status changes, schedule adjustments, and basic employee relations documentation.

• Assist in coordinating safety trainings, background checks, and required annual renewals.

Office & Administrative Responsibilities

• Provide general office support, including answering phones, responding to emails, and assisting parents or drivers with inquiries.

• Assist with preparing invoices, updating route schedules, and maintaining transportation logs.

• Help track vehicle assignments, mileage logs, and daily attendance sheets.

• Support management with administrative tasks and projects as needed.

• Maintain office organization, filing systems, and supply inventory.

Qualifications:

• 1–3 years of payroll experience; transportation or service-based industry preferred.

• Strong knowledge of payroll processes, timekeeping, and basic employment laws.

• Experience with payroll systems (e.g., ADP, Gusto, QuickBooks, or similar).

• Excellent attention to detail and problem-solving skills.

• Strong communication skills and ability to work with drivers, parents, and office staff.

• Ability to handle confidential information with discretion.

• Proficiency in Microsoft Office (Word, Excel) and general office equipment.

Work Environment:

• Fast-paced transportation office with daily interaction with drivers, parents, and school personnel.

• Monday–Friday schedule; occasional flexibility during peak periods (first week of school, payroll cutoffs, etc.).