Payroll Specialist

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1,600 employees across 13 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 

• Building performance – Control systems, fault detection, energy services and remote monitoring 
• Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

• Dedication –We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety –Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community –We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation –We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Payroll Specialist: This is where you come in.

We are seeking a detail-oriented Payroll Specialist to support certified payroll and prevailing wage compliance activities within a highly regulated construction environment. This role plays an important supporting function on the Payroll Team by assisting with certified payroll documentation, union compliance requirements, and related payroll processes. 

The Payroll Specialist reports to Terese Hyde, Payroll Manager, and is part of a collaborative Payroll Team supporting compliance‑driven operations across multiple projects. This is a highly visible role that interacts with employees, project teams, and leadership throughout the organization. 

Top deliverables in the first year to be a hero:

Certified Payroll & Prevailing Wage Support 

• Assist in the preparation, review, and submission of certified payroll reports in accordance with federal, state, and local public works requirements including Davis-Bacon and prevailing wage laws. 
• Support ongoing compliance efforts by helping ensure payroll data aligns with contract and wage determination requirements. 

Union Payroll Support 

• Help support payroll processes related to union agreements, including wage rates, fringe benefits, deductions, and required reporting. 
• Assist in gathering documentation and responding to union-related payroll inquiries. 

Construction Documentation Support 

• Assist with filing intents for public works projects and submitting affidavits for service work accurately and on time. 
• Help maintain organized project and certified payroll documentation. 

Payroll Exception Assistance 

• Partner with the Payroll Team to research and help resolve weekly payroll exceptions, discrepancies, and retroactive adjustments. 

Audit & Record Support 

• Maintain organized payroll records to support internal reviews, union inquiries, and external audits. 
• Assist with document requests and compliance documentation as needed. 

Employee Support 

• Respond to employee payroll inquiries with professionalism and clear communication, escalating complex issues when necessary. 

Team Support & Coverage 

• Cross‑train to provide payroll processing backup coverage to ensure uninterrupted payroll operations. 

The Payroll Specialist reports to Terese Hyde, Payroll Manager, and is part of a collaborative Payroll Team supporting compliance‑driven operations across multiple projects. This is a highly visible role that interacts with employees, project teams, and leadership throughout the organization.

Your Background: What kind of person will thrive in this role?

You should have…

• 1–3+ years of payroll experience, preferably in a construction, union, or multi-state environment. 
• Exposure to certified payroll and public works reporting (hands-on experience preferred but not required). 
• Familiarity with union payroll concepts such as wage rates, fringes, and deductions. 
• Experience working with payroll systems and payroll reporting tools. 
• Strong attention to detail and ability to follow established processes. 
• Ability to meet deadlines and work with confidential information. 
• Clear, professional communication and customer service skills. 

Everyone you work with should describe you as…

• Reliable and accountable 
• Detail-focused and compliance-driven 
• Calm and methodical under deadline pressure 
• Collaborative and team-oriented 
• Willing to learn and ask questions when needed 

You should be motivated by…

• Ensuring payroll accuracy and compliance in a highly regulated environment 
• Working closely with a knowledgeable and collaborative payroll team 
• Supporting employees and project teams through dependable payroll operations 
• Contributing to an organization that values transparency, integrity, and teamwork 

Benefits

Compensation: $30-$40/hour

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).

• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.

• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.