Payroll Specialist, Finance, Full-Time, Days

ABOUT MARINHEALTHAre you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch. 

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others. 

Company:

Marin General Hospital dba MarinHealth Medical Center

Compensation Range:

$33.35 - $50.02

Work Shift:

8 Hour (days) (United States of America)

Scheduled Weekly Hours:

40

Job Description Summary:

Assists with the processing, procedures, and audits necessary to produce an accurate and timely biweekly payroll. Also provides Payroll’s customers with friendly and helpful service related to all payroll/wage issues. In addition, may assist with the training, exchange of skills and knowledge, and team building among Payroll staff (i.e., Payroll Specialists).

Job Requirements, Prerequisites and Essential Functions:

Education:

• Bachelor’s Degree in Accounting or related field and Certified Payroll Professional preferred, but will substitute relevant experience.

Experience:

• A minimum of two years of increasingly significant experience required in computerized Payroll processing, preferably in a healthcare or large organization environment.
• Previous Payroll Representative experience is required.

License and Certifications:

• Integrative Agitation Management (IAMTAC) Required within 30 days of hire.

Prerequisite Skills:

• Demonstrated ability to process a hospital payroll administration, preferably in a multi-hospital environment
• Demonstrated ability to routinely process, analyze, interpret, communicate, and apply complicated hospital/human resources policies and procedures, union contracts, and federal and state wage and order laws
• Demonstrated knowledge of payroll, accounting, taxation, and benefit accounting, including ERISA, California Wage Orders, California Labor Code, Fair Labor Standards Act, State Disability Insurance, and Workers Compensation regulations
• Demonstrated ability and experience in problem solving, analytical skills, auditing abilities, conflict resolution, and ability to maintain a professional manner when dealing with angry or frustrated customers
• Demonstrated strong customer service skills and a proven track record of excellent customer service results
• Demonstrated ability to communicate effectively, both verbally and in writing, and to assimilate and understand information, making sound decisions/resolutions in a manner consistent with hospital policies and procedures
• Demonstrated ability to maintain the highest level of confidentiality of employee and payroll information, including the maintenance of employee data and files
• Demonstrated knowledge of computer software that supports the payroll processes and timekeeping (e.g., Paragon and MTA)
• Demonstrated ability to handle high volume work in an ever-changing environment, yet consistently maintaining deadlines
• Demonstrated ability to rapidly learn and perform tasks related to department regulations/policies, functions, procedures, and processes
• Ability to research files and systems to prepare statistical reports and analyses

Primary Customer Served (Age Specific Criteria):

• This position is not a patient care position, and as such, this section does not apply.

Patient Privacy (HIPAA Compliance):

• Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Duties And Responsibilities:

Essential (Not Modifiable)

• Assists Payroll Team with the preparation, processing, and auditing of an accurate and timely payroll using Paragon and MTA payroll systems. Duties include, but are not limited to, interpreting and applying pay practices/policies, union contracts, special exceptions, and federal and state wage and hour laws. Understands the interdependencies of the payroll system as applied with finance, benefits, human resources, and information systems
• Reviews and processes all Employee Action Reports (EARs) and Turnaround Documents (TADs) for new hires, changes in employee status, leaves of absence, terminations, and retirements, as well as yearly contractual and non-contractual salary increases. Reviews documents for accuracy and consistency with established wage and salary procedures, directing all discrepancies to Human Resource Services for correction. Assists Payroll Team with the maintenance of all employee files
• Works with employees and managers with respect to the MTA electronic entries, communicating with Director/Manager/Supervisor/Timekeeper as to appropriate/accurate pay
• Determines appropriate hours for all types of pay practices, such as paid-time off programs, bereavement leave, grade relief, low census, jury duty, and other special pay types, manually calculating appropriate hours to be paid under special pay codes. Creates additional adjustments necessary to pay employees correctly, noting any changes and informing manager(s)
• Researches and calculates PTO/Vacation/Sick/Holiday transfers. Prepares manual accrual adjustments to each employee’s master file, applying any appropriate/necessary taxation and penalties. Applies all PTO/Vacation/Holiday policy rules in the conversion and cashing out of PTO/Vacation/Holiday hours. Establishes employee accruals (e.g., vacation, holiday, sick leave, PTO etc.) for new hires and change of status
• Produces payroll reports from Paragon HR/Payroll system, including Vacation/Sick Leave/Holiday and PTO Accruals, Paid Educational Leave, Distribution (allocation of Time Worked), Overtime, and numerous bi-weekly and quarterly reports reflecting departmental budgets and analyzing and determining accurate balancing of hours allocated per employee based on union contracts and hospital policies and procedures, correcting any discrepancies
• Processes the integration of State Disability Insurance and/or Worker’s Compensation monies with employee’s regular paycheck. Computes adjusted hourly rates of pay and sick leave allocation based on state law and hospital policies and procedures
• Assists Payroll Team with the completion of work, ensuring accuracy, confidentiality, and quality control standards for work performed. May be required to assist Payroll Team with job training, ensuring Payroll and Hospital policies and procedures are followed
• Provides, in a timely manner and with complete resolution, all types of internal and external customers, including outside agencies such as the Internal Revenue Service and Franchise Tax Board, with payroll-related information, which may include referring to policies/procedures, federal and state regulations, communicating verbally or in writing, or researching hospital files. Responds within appropriate deadlines. May require need to refer customer to other appropriate sources
• Processes subpoenas from various agencies. Requires compilation of relevant information and forwarding to appropriate legal entities
• Attends and participates in Paragon and MTA users’ meetings as required. May also assist in the development of standardized pay practices for Marin General

Secondary (Modifiable)

• May be requested and required to perform various data collection and manipulation, such as financial tracking, gather data from surveys and systems, auditing accounts, compose correspondence, and create spreadsheets, and other special projects as requested
• Presentation of Payroll guidelines at New Employee Orientation
• Other duties as assigned

Accommodation:

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or TalentAcquisition@mymarinhealth.org.

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation:

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.