Payroll Specialist

Position Summary:

The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll for approximately 320+ employees. This role supports all aspects of payroll operations including salary, hourly, bonus, and equity-related compensation. The ideal candidate has strong attention to detail, a solid understanding of payroll compliance, and the ability to partner cross-functionally with HR, Finance, and external vendors to ensure accurate payroll processing and reporting.

Principal Duties and Responsibilities include the following:

• Process and review semi-monthly (salary) and bi-weekly (hourly) multi-state payrolls for approximately 320+ employees using payroll system (ex: ADP workforce now);
• Coordinate and process special payments (e.g. bonuses, equity, LOA);
• Coordinate and review monthly/quarterly reporting to governmental agencies (federal and states) as required by law;
• Support payroll processing related to equity compensation including stock awards, option exercises, and employee stock purchase plan (ESPP) transactions.
• Collaborate with HR to ensure the smooth execution of onboarding, offboarding and overall maintenance of employee compensation and initiate PTO
• Support payroll audits and internal controls by maintaining accurate documentation and reconciliation of payroll transactions.
• Administer the process of adding new employees, making changes to the master data for existing employees, and terminating employees in our payroll system (ADP);
• Generate and analyze payroll reports using ADP Workforce Now to support Finance, HR, and audit requirements.
• Ensure compliance with federal, state, and local payroll regulations including wage and hour laws, tax reporting, and payroll recordkeeping.
• Assist in researching payroll issues, accruals and account reconciliations.
• Assist with aspects around stock-based compensation, incl. our employee stock purchase plan.

Qualification Requirements:

• 5-7+ years of payroll processing experience
• Experience processing multi-state payroll in high growth environments.
• Proficiency with ADP Workforce Now (Preferred)
• Excellent attention to detail
• Understanding of equity compensation payroll taxation (RSUs, ESPP, stock options) preferred
• Exceptional mathematical and calculation skills
• Strong verbal and written communication skills
• Strong Microsoft Excell Skills (ex: Vlookup, SumIF's and Pivots)
• Ability to partner with multi-disciplinary teams
• Knowledge of payroll, garnishments and benefits distribution
• Multitasking abilities
• Good research and analysis skills