Payroll Specialist

Position Summary

The Payroll / HR Specialist is responsible for administering accurate and timely payroll while providing day-to-day support across key Human Resources functions. This position serves as a resource to employees and managers regarding payroll, timekeeping, benefits, HR policies, and employment-related processes.

The ideal candidate is highly organized, detail-oriented, and experienced in payroll administration and HR operations. Knowledge of the Service Contract Act (SCA), including wage determinations, health and welfare requirements, and payroll compliance for SCA-covered employees, is strongly preferred.

Essential Functions

Payroll Administration

• Process and administer payroll accurately and timely in accordance with established payroll schedules.
• Review employee timecards, hours worked, overtime, paid time off, deductions, bonuses, and other payroll-related information for accuracy.
• Identify and resolve payroll discrepancies prior to payroll processing.
• Maintain accurate employee payroll records, including compensation changes, deductions, direct deposits, tax information, and other payroll data.
• Process new hires, terminations, transfers, promotions, compensation changes, and other employee status changes within the HRIS/payroll system.
• Respond to employee questions regarding paychecks, deductions, timekeeping, taxes, and payroll procedures.
• Assist with payroll reconciliations, audits, reporting, and year-end activities.
• Maintain payroll documentation and records in accordance with company policies and applicable recordkeeping requirements.

SCA Compliance

• Support payroll administration for employees working on Service Contract Act (SCA)-covered contracts.
• Maintain working knowledge of applicable Department of Labor wage determinations and ensure employees are paid according to the appropriate wage determination and labor classification.
• Assist with the administration and tracking of required SCA health and welfare (H&W) benefits.
• Review employee classifications, wage rates, fringe benefit requirements, and payroll records for SCA compliance.
• Assist with maintaining documentation required for SCA compliance, internal audits, government audits, and contract reviews.

Human Resources Support

• Support employee onboarding and offboarding processes, including completion and maintenance of required employment documentation.
• Assist employees with benefits enrollment, eligibility questions, qualifying life events, and general benefits inquiries.
• Support annual open enrollment activities.
• Assist with leave administration and tracking, including PTO, FMLA, and other applicable leave programs.
• Provide administrative support for performance management, employee relations, training, and other HR initiatives.
• Maintain confidentiality of employee, payroll, compensation, and company information at all times.