Payroll Specialist

We're looking for a Payroll Analyst who is detail-oriented, collaborative, and eager to make an impact. In this role, you'll help ensure every team member across North America is paid accurately and on time. You'll support the day-to-day flow of payroll data, support tax reporting and compliance, and partner closely with HR, Finance, and external vendors to keep our processes running smoothly.

You'll bring strong analytical and problem-solving skills, along with experience using Workday and ADP SmartCompliance. You'll take ownership of payroll accuracy and process improvement, using your curiosity and initiative to spot patterns, resolve issues, and help us work smarter through automation.

This role is ideal for someone who enjoys both detail and collaboration-someone who can dive into data while also building trusted relationships across teams. If you're looking for an opportunity to grow your career in payroll within a supportive, fast-paced environment, we'd love to hear from you.

What You'll Do

• Ensure timely and accurate end-to-end payroll processing (semi-monthly and off-cycle) for North America
• Process daily equity transactions, including RSU vesting and NSO exercises, using E*Trade reporting
• Assist with monthly, quarterly, and annual payroll tax reconciliations and filings (federal, state, and local), including forms 941, 940, W-2, and T4
• Maintain and document standard operating procedures for payroll processes
• Validate payroll controls and escalate discrepancies or exceptions to management
• Collaborate with HR, Benefits, Finance, Engineering, and external vendors (e.g., third-party payroll providers)
• Provide excellent communication with employees and partners on payroll policies, deductions, and tax queries
• Audit benefit data integrations between Workday and vendor systems to ensure accuracy
• Review payroll results and reports to identify errors, anomalies, or exceptions
• Participate in special projects, user acceptance testing (UAT), and ad hoc analyses as needed

Who You Are

• Minimum of 3+ years of relevant payroll experience
• Knowledgeable in payroll tax compliance and multi-state payroll processes
• Proficient in Workday and ADP SmartCompliance
• Strong analytical, problem-solving, and reconciliation skills
• Strong Excel skills (VLOOKUP, pivot tables, formulas)
• High integrity and ability to maintain confidentiality
• Proactive, adaptable, and hands-on with a strong work ethic and a "can-do" approach
• Diligent individual with a focus on automation and continual improvement
• Able to work independently and collaboratively within a team
• Bachelor's degree in Business Administration, Accounting, or Finance

Where You'll Be

• This role is based in New York, NY
• We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come into the office 2-3 days per week.
• Working hours? We operate within the EST zone for collaboration.

The United States base range for this position is $59,298 and $84,712, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, monthly meal allowance, 23 paid days off, 13 paid flexible holidays, paid sick leave. These ranges may be modified in the future.

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what's playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It's in our differences that we will find the power to keep revolutionizing the way the world listens.

At Spotify, we are passionate about inclusivity and making sure our entire recruitment process is accessible to everyone. We have ways to request reasonable accommodations during the interview process and help assist in what you need. If you need accommodations at any stage of the application or interview process, please let us know - we're here to support you in any way we can.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world's most popular audio streaming subscription service.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. Find our AI notice here: https://lifeatspotify.com/ai-notice