Payroll Specialist

Contingent Worker Information• Position Title Payroll Specialist• NYPA Business Unit Business Services• Experience Level 1 (1-5 years)• Work Location White Plains Office• Anticipated Start Date Immediate• Duration of Assignment 12 month(s)• Project/Assignment Project Luminate• CWP Manager Christine.Prendergast@nypa.gov• Date of Posting 09/02/2026• Due Date 09/17/2026

Work Schedule

Monday through Friday. 7.5-hour workday with .5-hour unpaid lunch. Paid for actual time worked; there are no paid vacation or sick days. During NYPA and Canals holidays, the business is closed, and no work is permitted. NYPA requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements.

CWPO Engagement Requirements

Candidates are REQUIRED to be local to the Tri-State area and in W2 tax status as an hourly paid employee of Service Provider. Fully remote positions are prohibited. Hybrid schedules are permissible with a minimum of 2 days on-site depending on assignment and can be fully on-site depending on business needs. Remote work privileges can be revoked at any time. NYPA does not provide laptops. Instead, NYPA provides desktops and dedicated workstations which candidates will remote into from their personal equipment on virtual days. If candidate does not have proper equipment, internet connection, or he/she is deemed to not work effectively from home, the hybrid privilege will be revoked. Vendors must disclose foreign national status and all Visas at the time of candidate submission. Additionally, a Benefits Waiver and Ethics Disclosure will be required of the candidate during onboarding.

Submission Instructions

• Your email submissions must contain:• The LEGAL name of candidate (no aliases, monikers, or nicknames)• Job Broadcast number in your email subject header• Visa work authorization, if applicable• For job broadcasts outside your contractual compensation schedules, use competitive rates based on local and state compensation.• NYPA CWP staff will contact you if your candidate is selected to be interviewed, which is usually via MS Teams. Please inform your candidates that an interview does not indicate acceptance of the proposed labor rates.• For all questions or concerns, please contact Christine Prendergast at Christine.Prendergast@nypa.gov or Markus Caruso at Markus.Caruso@nypa.gov.

Project Overview

The Payroll Specialist is primarily responsible for on time and accurate processing of payroll and associated tasks in ADP Vantage for NYPA and its subsidiaries.

Job Functions & Responsibilities

• Process bi-weekly payroll using ADP Vantage, ensuring payroll compliance with federal, state, and local legal requirements.
• Maintain employee files, processes changes to employee master records in ADP, monitors and reviews time entry in the Time & Attendance system, calculates special payments, reconciles payroll registers, distributes various reports and checks to both employees and sites.
• Serve as a point of contact for payroll processing, payroll errors, corrections, and stakeholders concerns.
• Implement payroll adjustments, Retroactive payments, final payments, sick & vacation payouts, taxable relocation.
• Process entries for multiple payrolls including time entry and master data, deduction changes, direct deposit entries, benefits, withholding, W4 changes, paid time off balance adjustments, new hires, and additional payments.
• Monitor the time & attendance system to ensure compliance with NYPA policy by troubleshooting problems encountered with employee entry, Manager's approvals, and site Finance processing. Work closely with HR and Accounting to ensure accurate employee data and processing.
• Reconcile payroll registers against original source data verifying all paychecks are processed accurately.

Skills

• Highly proficient in ADP Vantage application and platform.
• Strong knowledge of current payroll compliance procedures and laws necessary.
• Strong creative, analytical and problem-solving skills required; practical approach to solving issues and gaining solution alignment.
• Excellent customer service focus and experience.
• Ability to maintain confidentiality and navigate sensitive situations
• Ability to handle multiple tasks and work in multiple systems simultaneously.
• Keen trouble-shooting and analytical abilities.
• Applicable system experience (Advanced knowledge of ADP and SAP are preferred).
• Knowledge of Microsoft Office Suite.

Education & Certifications

• Bachelor's degree preferred in Accounting, Business, Human Resources, Finance, or a related field.
• At least two (2) years of payroll experience with ADP Vantage Now.