Payroll Specialist

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities.  VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing programs as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $31.72 - $33.39 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Payroll Specialist prepares semi-monthly payrolls, completes required reports, compiles payroll information and maintains required records by performing the following duties:

DUTIES AND RESPONSIBILITIES

• Review and monitor electronic timekeeping program (WFM or follow-on program), validating employee working hour entries.*
  • Train employees and supervisors on use of automated timekeeping process, duty expert on hardware and software, organization resource for WFM related questions.
  • Provide leadership training to supervisors on their validation of work hours logged
  • Verify missing punches, pending edits, pending timesheet approvals, and pending PTO with supervisors during payroll process
  • Verify OT and DT hours to make sure punches are inserted correctly during payroll process
  • Prepares migration of work hours to HRIS system (UltiPro) for to generate payroll.
• Generates DT, LP and OT reports from timekeeping system as required
• Assist in semi-monthly payroll processing from HRIS system (UltiPro)*
  • Answer any pay/PTO related questions
  • Input W4s
  • Input Direct Deposits
  • Cut Manual, Replacement, Termination, and Resignation Checks
  • Run Detail Payroll Register and timesheets for the Accountants
  • Run BI reports for payroll needs
  • Print out pay statements for Caregivers to pick up
  • Hand deliver paychecks as directed
  • Assist in mailing checks to program via FedEx
• Assist and prepare the final check
• As other task may be directed by Executive Director, Accounting & Finance

ESSENTIAL DUTIES:

• An essential function of this position requires incumbents to report to the office.
• Oversee installation, maintenance and operations of timekeeping system
• Train leadership and employees on timekeeping system 
• Generate reports from timekeeping system
• Integrate data from timekeeping system to HRIS
• Assist semi-monthly payroll preparation, generate required reports from HRIS, coordinate HR, Payroll and Accounting department efforts required for each payroll
• Generate periodic payroll related reports and special reports as needed
• Other duties as required and may be subject to change 

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• Associate’s Degree in Accounting or related field.

EXPERIENCE:

• Three years’ experience in a Payroll Department
• Previous experience with the successful implementation of time and attendance systems

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in Accounting or Business preferred
• Previous experience using UltiPro HRIS software and  time and attendance software (NOVA Time, WFM or follow-on program) is preferred

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.