Permitting and Compliance Specialist

The Opportunity

At InCharge, our success is built on operational excellence and strong leadership at every level. We're looking for a Permitting & Compliance Specialist to support our Sales & Service office. This role is responsible for overseeing permitting, licensing, regulatory compliance, customer onboarding, and operational compliance activities that support the successful execution of company projects.

What You'll Do

• Serve as the primary point of contact for permitting, licensing, and regulatory compliance activities across multiple jurisdictions
• Analyze permitting requirements and independently manage permit acquisition processes to support project schedules and operational objectives
• Interpret local, state, and federal regulations affecting construction, electrical, infrastructure, and EPC projects and provide guidance to internal stakeholders regarding compliance requirements
• Develop, maintain, and improve permitting procedures, compliance controls, documentation standards, and administrative processes to support operational efficiency
• Manage the company's business licensing program, including obtaining, renewing, and maintaining licenses while proactively identifying and addressing compliance risks
• Coordinate directly with city, county, state, utility, and regulatory agencies regarding permits, inspections, approvals, and compliance matters
• Review project-specific compliance requirements and oversee completion of documentation packages necessary to support project execution
• Coordinate technician background checks, customer compliance requirements, and project-specific onboarding documentation to ensure operational readiness
• Partner with Legal, Risk Management, and Operations teams to obtain Certificates of Insurance (COIs), review compliance documentation, and ensure fulfillment of contractual obligations
• Evaluate vendor qualification requirements, prepare vendor credit applications, and oversee vendor onboarding documentation to support procurement and project execution activities
• Manage customer onboarding packages, ensuring the timely and accurate completion of required forms, compliance documents, and system entries
• Manage the company RAMP purchasing card program, including review of purchases, recurring payments, documentation retention, reconciliation support, and compliance with company policies
• Oversee fleet registration activities and DMV-related requirements, ensuring compliance with applicable regulations and maintaining accurate records
• Manage customer invoices, compliance documentation, and required uploads within customer portals, ensuring accuracy, completeness, and adherence to customer requirements
• Deposit checks received by the branch and coordinate with Accounting and Billing teams to ensure proper application and reconciliation
• Receive, review, and distribute incoming mail and business correspondence, identifying items requiring action and routing appropriately
• Develop and maintain compliance reports, permitting status updates, and operational metrics to provide visibility into regulatory and business requirements
• Identify process improvement opportunities and implement solutions that streamline permitting workflows, reduce approval timelines, and improve compliance effectiveness
• Maintain accurate records and documentation to support audits, inspections, and regulatory reviews

Your Experience & Capabilities

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Construction Management, Project Management, Public Administration, or a related field preferred
• 2+ years of experience in permitting, regulatory compliance, construction administration, project coordination, licensing managament, or a related business operations role
• Demonstrated experience independently managing permitting and compliance activities across multiple jurisdictions
• Strong knowledge of permitting processes, regulatory compliance requirements, business licensing, inspections, and governmental agency procedures
• Ability to interpret regulations, assess business impacts, and make recommendations using independent judgment and discretion
• Experience developing procedures, controls, workflows, and compliance documentation standards
• Strong analytical, organizational, and problem-solving skills with the ability to prioritize competing priorities independently
• Experience working with customer portals, compliance systems, vendor management platforms, and project management tools
• Advanced proficiency with Microsoft Office Suite and business systems
• Excellent communication and relationship management skills with the ability to interact effectively with regulatory agencies, customers, vendors, and internal stakeholders
• Demonstrated ability to manage multiple projects, deadlines, and regulatory requirements while maintaining a high level of accuracy and compliance

What We Offer

Full-time employees enjoy competitive compensation and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement (for most positions), generous vacation and paid sick leave, office meals and snacks, team building events and activities throughout the year. 

Equal Opportunity Employer

Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.

CCPA disclosure notice here.