Personnel Associate II (Payroll Coordinator)

Personnel Associate II (Payroll Coordinator)

Department: Budget & Human Services

Employment Detail: Full-Time

Hiring Zone: $21.641/hour DOE

Internal Only

Applications received by April 7, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

DUTIES:

Payroll, Responsible for managing all aspects of payroll processing for approximately 1,000 employees, including 500 classified and professional staff and 500 student workers, on a bi-weekly schedule. This position requires a high level of accuracy, discretion, and initiative and will serve as the primary point of contact for payroll-related inquiries.

Working independently and collaboratively with the Payroll and Benefits Supervisor and Human Resources, this role supports timely and compliant payroll operations, provides training to employees on payroll policies and systems, and ensures proper documentation and data integrity across all payroll functions.

REQUIRED QUALIFICATIONS:

• High School Diploma or equivalent
• Payroll or Accounting knowledge or experience
• Working knowledge of integrated information systems, word processing, spreadsheets, email, and database software

(applicants will be evaluated on the following list)

Applicants should enjoy and/or be skilled at:

• Prioritizing workloads, being organized, multi-tasking, and managing time effectively
• Communicating effectively orally and in writing with a wide variety of individuals with diverse backgrounds
• Providing exceptional, professional customer service in all situations and settings
• Developing and maintaining positive, professional, trust-based relationships with colleagues
• Performing basic mathematical calculations, including addition, subtraction, multiplication, division and fractions
• Paying attention to detail in order to achieve the highest level of accuracy
• Using sound judgment, problem-solving and troubleshooting
• Addressing unclear situations and information positively, openly, and thoughtfully
• Maintaining complete confidentially with all payroll/personnel information discussed, processed, and received
• Analyzing information and determining an appropriate course of action

PREFERRED QUALIFICATIONS:

• Bachelor's Degree in Business, Accounting or related field
• Experience with Banner

For full consideration application materials must be complete. Please include a Letter of Interest - addressing your qualifications and experience which will be evaluated related to each item in the above list of things you should "enjoy and/or be skilled at" in order to fulfill the position., a detailed resume and contact information for 3 professional references Newly graduated individuals may provide contact information for three (3) educational or volunteer experience references if you have limited or no professional references.

For full consideration application materials must be complete.

Please include:

• Cover letter addressing qualifications,
• Resume
• Contact information for 3 professional references.

Any offer of employment is contingent upon a satisfactory criminal background check.

Application Requirements

For full consideration application materials must be complete.

Any offer of employment is contingent upon a satisfactory criminal background check.

Equal Opportunity Employer Statement

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring.

• Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.

Veterans Employment Preference

To claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.

Download Employment (Veteran's) Preference Form (PDF)

Request an Accommodation

To request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email cisakson@mtech.edu

Why Work at Tech?

Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.

Benefits Package

In addition, Montana Tech offers an attractive benefits package* which includes:

• Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.
• Generous employer contribution toward monthly health care benefits worth $6.08 per hour.
• 5.9% retirement employer contribution for eligible employees
• 11 Holidays per year
• 3 weeks of Annual Leave to start
• Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.
• 6 credits of coursework free per year (fees not included)
• Life and Disability Insurance
• Reduced tuition for dependents after 4 months of employment for eligible employees
• Employee Assistance and a Wellness Program
• Optional Retirement Plan for eligible employees
• Possible remote work days with supervisor approval and eligible positions.
• Benefits are dependent on position type and terms and conditions of eligibility.

About Montana Tech

Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.