Pharmaceutical Inventory Specialist

Work Location: Onsite in Indianapolis, IN downtown area

Work Hours: Monday- Friday, 8:00 am- 5:00 pm EST

Keywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Specialist. As a Pharmaceutical Inventory Specialist, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness.

The Pharmaceutical Inventory Specialist oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing.

The Pharmaceutical Inventory Specialist plays a key role in:

• Managing the end-to-end order fulfillment process for reference standards.

• Ensuring compliance with global regulations (e.g., FDA, DEA, DOT).

• Protecting intellectual property & sensitive data.

• Supporting inventory, dispensing, & documentation activities.

• Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs.

Key Responsibilities:

• Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually)

• First point of contact for all issues related to the reference standard inventory

• Process the receipt of incoming materials

• Perform and document a periodic physical inventory of all stored reference standard materials

• Manage the Material Preservation Program

• Monitor and move inventory to optimize space and dispensing efficiency

• Maintain balance between main and disaster recovery storage

• Correct inventory segregation monthly and submit appropriate batches for destruction

• Ensure compliance with all regulatory and safety requirements

• Monitor pending shipments and ensure timely delivery to the dock

• Process international/domestic orders and obtain necessary approvals

• Interact with global customers and maintain customer/agency data

• Prepare Certificates of Analysis (COAs), MSDS, & track order status

• Coordinate with shipping dock and external request approvers

• Ensure appropriate business processes are applied based on order type

• Assist in maintaining accurate inventory through compliant dispensing

• Perform second-person verification and dispense materials

• Label/package materials and generate outbound shipping forms

• Conduct quarterly SSS inventories & manage SSS documentation

• Assist in creating and maintaining guidance documents & SOPs

• Optimize processes and ensure documentation reflects current procedures

• Maintain clean workspaces and adequate stock of consumables

• Assist with reference standard fills & labelling as needed

• Help customers comply with order requirements & resolve non-standard issues

• Notify CRSO of quality deviations & troubleshoot order issues

• Identify customer trends & propose process improvements

• Assist in resolving customer complaints

Requirements

Education Requirements:

Associates degree (in chemistry or related field) or equivalent pharmaceutical industry experience

Requirements:

• Superior attention to detail & problem-solving skills

• Ability to respond to changing priorities

• Experience with computers & software packages

• Teamwork & customer service-oriented mindset

• Strong oral and written communication skills

• Self-motivated, flexible, & able to work independently

• Clerical and laboratory experience helpful

• No applicable drug allergies

• Able to accurately weigh materials with an analytical balance

• Able to stand for extended periods & work briefly in freezer conditions

Benefits

Keywords provides all its contingent workforce with:

• Medical, dental & vision benefits
• Paid time off (including sick & select holidays)
• 401(k) enrollment with 3% employer matching

We are an equal opportunity employer & all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

Role Information: EN

Studio: Keywords Studios

Location: Indianapolis, IN

Area of Work: PIM

Service: CRSO

Employment Type: Contractor

Working Pattern: Full Time

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