Post-Award Grants Manager - SoM Integrated Resources

Job Description

The School of Medicine (SoM) Integrated Resources, Post-Award unit has an outstanding opportunity for a Post-Award Grants Manager.

Under the supervision of the Post-Award Grants Manger Lead, the Post Award Grants Manager (Grants Manager) is responsible for completing all post-award duties for a designated portfolio of departmental Principal Investigator’s (PIs) within the SoM.  

The Grants Manager works to ensure successful financial reporting of grants, contracts, and sub-awards, in addition to administrative management of all research activities for their assigned portfolio of PIs. This position works closely with sponsor agencies, central UW offices, faculty, and departmental staff to ensure both that the department is compliant with all sponsor, UW, federal, state, and industry policies and that grant administrative deliverables are being accomplished.  The Grants Manager must understand and interpret complex requirements and be able to balance multiple priorities and deadlines in a complex environment, with demonstrated ability to prioritize essential tasks with short lead times.  This position requires a high degree of personal initiative, strong communication and organizational skills, high work standards, and an active interest in providing excellent customer service.

DUTIES AND RESPONSIBILITIES

Post-Award Management 40%

• Independently manage multiple sponsored projects assuring that all transactions are allowable, allocable, and reasonable.

• Assure compliance with non-IRB related policies and procedures at the UW and sponsors.

• Authorize actions by central university offices and the department in matters concerning the establishment and continuation of grant, contract, and research sub-awards.

• Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices.

• Implement, monitor, and manage budgets.

• Work through the administrative details of research sub-awards with various institutions domestically and internationally.

• Facilitate sub-award set up within the UW to ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented.

• Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs.

• Work through the close-out at the end of grants.

• Ensure cost-share processing, as appropriate.

Sponsor and Internal Reporting for Grants and Contracts 30%

• Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports.

• Provide financial information as required. Keep PIs abreast of deadlines and reporting requirements.

• Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges.

• Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators.

• Meet with Principal Investigators to review project plans and projections.

• Ensure timely and accurate completion of faculty effort certification report.

• Manage subcontracts in Workday (i.e. monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact.

Administrative Duties 30%

• Review and approve grant expenditures and purchases in Workday while verifying funding and compliance.

• Allocate effort according to award, including setting up and maintaining costing allocations for PIs and supporting staff.

• Process expense and salary transfers as needed.

• Act as the grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations.

• Serve as Faculty Effort Coordinator for assigned department.

• Attend monthly/quarterly University, college, and departmental meetings, including MRAM, and research admin staff meetings.

• Advise department leadership of research activities and issues on a regular basis.

MINIMUM REQUIREMENTS

• Bachelor’s degree in any field.

• Three or more years of experience in research administration and financial planning.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Experience developing and monitoring complex budgets.

• Demonstrated experience adhering to local, state, federal, and sponsor financial rules and regulations.

• Excellent written and spoken communication skills.

• Ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.

• Ability to exercise independent judgment and work independently to resolve problems.

• Commitment to continuous process improvement.

• Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.

• Advanced experience with Microsoft Office, particularly Excel.

DESIRED QUALIFICATIONS

• Experience in  grant management with substantial responsibility for financial reporting and subcontract management.

• Experience managing payroll with NIH salary cap limitations.

• Strong organizational and problem-solving skills, administrative creativity, and strong initiative.

• Experience with Workday financials.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.