Process Executive - Trade Settlements

City : Mohali State : Punjab (IN-PB) Country : India (IN) Requisition Number: 44602

Role Purpose Statement

The overall responsibility of the Settlement Specialist is the accurate and timely input of commodity purchase and sales orders/contracts including amendments in the system (SAP), load order creation and application for Rail, Truck and Barge movements, create and apply tickets in SAP, Purchase and sales execution in SAP, freight adjustments, quality claim settlement, payment proposal creations as well as preparation of daily reports as per business requirement.

Key Interfaces: Internal - External

Interaction with trading, execution, sales, plant, controller, accounting, fi nance desks, also direct communication with third parties' suppliers/buyers, surveyors and agents.

Key Performance Indicators (KPIs)

• Turnaround time in the document delivery and collection.
• Accuracy in the related process

Job Description: Trade Settlement Specialist

• Ensure all KPIs are met on a daily basis.
• Manage and execute end- to -end trade settlements processes, ensuring accuracy and timeliness.
• Accurate PO creation and input of purchase and sale orders/contracts and all relevant amendments in the system (SAP).
• Load order creation and application in SAP.
• Execute Purchase and sales orders, ensuring strict adherence to contractual terms and applicable Incoterms.
• Create and apply tickets in SAP.
• Handle freight adjustments, meticulously applying Incoterms definitions and contract specifications.
• Manage financial instruments pertinent to global trade, including the processing and administration of Letters of Credit (LCs) and other trade finance mechanisms.
• Creation and up-dation of Billing String.
• Issuance of invoices, credits, and debits notes, verifying alignment with trade settlements terms.
• Manage customer queries and complaints related to quality, transportation, and incorrect material, often requiring an understanding of Incoterms' responsibilities.
• Claim settlement, including reconciliation of discrepancies related to trade settlements.
• Preparing daily reports like plant reports, missed pickup, detention, cancellation, and contract balance reports, ensuring they are prepared and issued on time.
• Close coordination with internal and external interfaces on day-to-day activities, particularly concerning trade settlements documentation and compliance.
• Effective communication on all day-to-day operation related activities with various stakeholders, ensuring clarity on Incoterms, payment terms, and settlement statuses.
• Work in coherence to achieve self and team goals.
• Daily status update and report issues to the manager, for timely resolution.
• Should be flexible to work in US shift as per business requirement.

Knowledge, Skills and Experience

• Master's degree in finance, Logistics or related field.
• Desirable minimum 2-3 years of experience in International Agri-commodity execution/finance.
• Advanced in both written and verbal English. Knowledge of any other foreign language(s) would be an advantage.
• Computer proficiency (SAP, Analytical tools, MS Office).

Competency

• Customer Focus.
• Continuous Improvement.
• Attention to details. -

Decision-Making

• Strong customer service, communication skills/soft skills.
• Attention to details, process oriented and analytical skills.
• Flexible and adaptive to changing conditions in the business/market environment.
• Work well as part of a team to achieve a common objective.
• Effective decision making and problem solving.

Prior to applying for a new position, employees should discuss the intent with their supervisor to facilitate development discussions and keep the process transparent throughout. Please refer to the Talent Acquisition Policy or contact your Regional Talent Acquisition team for specific questions.

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