Procurement Administration Specialist

Join Us on a Purpose-Driven Mission to Serve Others — Procurement Operations Specialist Wanted!

At the North American Mission Board (NAMB), we’re more than an organization — we’re a family committed to faith-driven service and ministry impact. As a Procurement Administration Specialist, you’ll play a vital role in supporting NAMB’s mission by helping to maintain supplier accounts & partnerships, supporting responsible stewardship of resources, facilitating day-to-day purchasing activities, and providing administrative support that enables ministry teams to operate effectively. Your work will directly support efforts to share Christ, plant churches, and send missionaries across North America.

About the Role

As part of the Procurement Team, the Procurement Administration Specialist provides administrative and operational support across all procurement-related functions. This role partners closely with internal stakeholders and suppliers to support supplier relations, purchasing processes, contracts, and financial tracking.

Key Responsibilities

Supplier Accounts Maintenance (moved to top + wording)

• Support the coordination of supplier relationships, including contracting, legal documentation, logistics, and fulfillment operations.
• Maintain supplier accounts related to warehousing, shipping, retail purchasing, and operational services, providing supportive administration and information management.
• Maintain contract lifecycle data within the contract management system.
• Ensure that all supplier documentation meets financial and legal compliance requirements, and supplier records remain accurate and up to date.

Procurement Operations Administration & Financial Stewardship

• Review and Facilitate supplier contracts execution in accordance with NAMB’s signature authorization guidelines. (moved up)
• Track invoice activity and resolve discrepancies related to pricing, delivery, invoicing, or documentation.( moved up)
• Process purchase requests and generate purchase orders in alignment with procurement policies and procedures.
• Coordinate with Finance to ensure accurate and timely vendor payments and reconciliation of procurement records.

Stakeholder Collaboration & Support

• Build strong relationships with ministry teams and stakeholders to understand purchasing needs, priorities, and opportunities.
• Provide guidance on procurement policies such as bidding requirements, honoraria, gift cards, and contracting procedures.
• Serve as a trusted partner to internal teams by offering proactive procurement support and solutions.

Reporting & Data Management

• Assist in Preparation of financial reports related to supplier accounts and contractor activity.
• Maintain accurate procurement records and ensure data integrity across systems.
• Support audits and compliance reviews as needed.

Qualifications & Skills

• Bachelor’s degree (B.A.) in Accounting, Finance, Business, Supply Chain, Engineering, Manufacturing, or a related field — or equivalent experience (3+ years).
• Experience in procurement, supply chain operations, or financial administration.
• Strong communication skills with the ability to clearly explain policies and processes.
• Proficiency in Microsoft Excel required; familiarity with Word, PowerPoint, and Outlook preferred.
• Strong organizational skills and attention to detail.
• Ability to apply sound judgment and follow established procedures.

Physical & Personal Qualities

• Ability to sit, talk, and hear regularly, with occasional standing and walking.
• Capable of light lifting (up to 10 pounds).
• Warm, energetic, and approachable personality with a heart for service.
• Active member of a local church and aligned with NAMB’s mission and values.
• Exhibits integrity, humility, and a collaborative spirit.

Why NAMB?

Join a purpose-driven organization dedicated to equipping churches and ministries to spread the hope of Christ across North America.

We offer:

• A faith-based environment focused on service, community, and spiritual growth.
• The opportunity to directly support ministry impact through operational excellence.
• Medical, dental, vision, and life insurance coverage.
• Competitive retirement plans.
• Disability insurance for added security.
• Generous paid time off, paid holidays, and hybrid work flexibility.
• A team culture grounded in integrity, collaboration, and purpose.

Be part of something meaningful — apply today and help us equip churches and ministries to fulfill their mission with passion and purpose!