Procurement Analyst Assistant

Looking to make a difference with an organization whose vision is to be the standard for public service in America?

Looking for a career where your attention to detail makes a real difference? Join Pinellas County Utilities as a Procurement Analyst Assistant and help support critical operations through purchasing, vendor coordination, and exceptional customer service in a collaborative, mission-driven environment.

As a Procurement Analyst Assistant within the Financial Services section of our Utilities Department, this role is responsible for varied tasks including but not limited to the drafting of purchasing requisitions, change orders, and purchase orders. An employee in this class exercises a high degree of independent judgment and is required to have extensive working knowledge of procurement operations and procedures and a high level of professional communication skills. In addition, an employee in this class is expected to be able to analyze, interpret information, interpret reports and solve routine problems. This position typically reports to the Department Contract Administration Coordinator.

This Procurement Analyst Assistant position is located at:  14 S. Ft. Harrison Avenue, Clearwater, FL 33756.

Work Schedule:  Monday- Friday 7:00 a.m.- 5:00 p.m.; some remote work.

What Will You Do?

Procurement

• Monitors internal SharePoint ordering system for purchase requests. Validates order information, including contract pricing, for accuracy and completion.
• Drafts purchase requisitions, change orders, and supporting documentation for the purpose of facilitating the purchasing process for department operations.
• Processes appropriate p-card orders and completes p-card report reconciliation.
• Maintains documents, files, and records for the purpose of providing up to date reference and audit trail for compliance.

Vendor Relations

• Contacts vendors via email and/or phone to inquire for quotes, place orders, and expedite order status.
• Monitors vendor performance/compliance, coordinates with internal staff and Purchasing for documentation of performance deficiencies.

Internal Customer Service

• Coordinates with other departments (Purchasing, Finance, Accounts Payable, Legal, Risk) to ensure total compliance in procurement activities.
• Assist internal staff and/or vendors for the purpose of providing information and facilitating the purchasing process.
• Assists staff and/or vendors for the purpose of providing information and facilitating purchasing process.
• Performs additional related work as assigned or required.

What Do You Need?

• 2 years purchasing, procurement, and acquisition experience including purchasing related finance or purchasing related accounting or inventory control or marketing of products or services experience; or
• Associate's degree in finance, accounting, business, information technology, public administration or a related field plus at least one or more employment experience for any minimum or longer length of time related to the above; or
• Bachelor's degree as described above; or
• An equivalent combination of education, training, and/or experience.

Highly Desirable

• Exceptional communication skills.
• Highly responsive customer service, internal and external.
• NIGP Certification.
• Experience in government purchasing.
• Experience working with ORACLE, OpenGov.
• Experience with Microsoft office.

Why Choose Pinellas County?

When you join Pinellas County, you're not just taking on a job-you're investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.

Want To Learn More?

Review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Procurement Analyst Assistant