Procurement and Billing Specialist (Temporary)

Join Our Team as a Temporary Procurement and Billing Specialist at the International Republican Institute (IRI)!

ABOUT IRI

The International Republican Institute (IRI) advances democracy and freedom. We link people with their governments, support politicians to be responsive to citizens, and motivate those citizens to engage in the political process.

At IRI, every employee plays a crucial role in advancing our mission across the globe. We’re looking for passionate individuals who embody our Core Values and are eager to contribute to our dynamic team. Our values include:

• Respect: We lead with trust, empathy, and dignity; empowering colleagues and partners.
• Teamwork: We collaborate across teams; solve problems together; are humble and ready to learn.
• Ownership: We take initiative; champion solutions; deliver results for IRI’s mission.
• Excellence through Execution: We balance thoughtfulness with timeliness; learn from results; prioritize progress over perfection.
• Transparency: We share information openly; give direct feedback; build trust through honest communication.
• Freedom: We are empowered to make decisions, try new approaches, and adapt as needed.

ABOUT THE TEAM: PROJECT DELIVERY TEAM

The International Republican Institute’s Project Delivery Team (PDT) provides critical project management and operational expertise to the Institute. They support project implementation in addition to integrating the input of IRI’s technical and regional experts. The PDT ensures consistency, technical quality, and the overall impact of projects and project operations/workflows. This team also plays a pivotal role in our organizational evolution, piloting new processes and systems for scalable growth.

ABOUT THE ROLE: PROCUREMENT AND BILLING SPECIALIST (TEMPORARY)

The Procurement and Billing Specialist is responsible for facilitating timely and compliant procurement actions and supporting the processing of payments for contracts and subawards. This includes drafting solicitations, contracts and related memos; compiling and organizing procurement documentation; updating records; creating purchase orders; and coordinating with program and finance staff to ensure smooth processing of invoices and financial reports. This role provides hands-on support to project staff to conceptualize, initiate, and complete procurement actions and processes, including training and troubleshooting support related inquiries and issues. The Procurement and Billing Specialist is a proactive partner to staff in all aspects of preparing procurement packages and navigating procurement processes.

This is a temporary position anticipated to end on September 30, 2026. It is a hybrid position located in Washington, DC, expected to work in-office at least three days per week.

KEY RESPONSIBILITIES

• Establishes and maintains productive working relationships with all IRI staff, especially the Project Delivery Team, Regional Teams, and the Finance and Procurement Teams. 

Procurement Support:

• Working with project staff, facilitate the initiation and completion of procurement actions and processes to deliver IRI projects efficiently, cost-effectively and for maximum programmatic impact.
• Draft and maintain procurement records, contracts, subawards, and solicitations.
• Conducts in depth reviews of subaward and contract scopes of work, solicitations and proposals, and assesses risk associated with subawards; provides solution-oriented feedback to staff to improve competitiveness, ensure compliance or mitigate risks of procurement packages.
• Review subaward and procurement packages and provide direct edits and specific suggestions to enhance clarity, compliance, and completeness of packages
• Review procurement and subaward modifications, subaward reports and closeouts to enhance clarity, compliance and completeness.
• Review and organize contract and subaward files.
• Maintain accurate procurement records in accordance with IRI and funder requirements.

Billing and Payment Processing:

• Review and process subaward and contract invoices and payment requests
• Ensure compliance with funder rules, IRI policy, and contract terms
• Review financial reports, reimbursement requests and cost-reimbursable draw-down requests
• Support drawdowns and disbursement processing.
• Reconcile accounts and maintain accurate records
• Maintain accurate payment records and documentation for audit readiness
• Identify and resolve missing documentation issues in coordination with project teams and partners.

Reporting and Compliance:

• Conduct subaward risk management assessments and provide feedback on documentation gaps
• Review audit documentation and ensure readiness for funder and internal audits
• Assist with annual funder and project audit preparation.
• Monitor and apply funder requirements (2 CFR 200) and IRI policies and procedures.
• Maintain procurement and subaward tracking systems
• Supporting training of IRI staff, subrecipients, and contractors on compliance expectations and documentation standards.
• Serve as a resource to project teams on compliance and financial procedures.
• Performs other accounting and administrative tasks as assigned.

Note: This post is not an exhaustive list of all responsibilities, duties, or skills required in this role. Further details of the role will be shared during the recruitment process.

WHAT WE’RE LOOKING FOR

We seek a passionate and experienced individual with:

• Bachelor’s degree in accounting, finance or business administration or equivalent experience.
• Minimum three years of professional contracts, grants, procurement, or financial administration experience.
• Attention to detail and ability to maintain organized, accurate records.
• Ability to work independently and as part of a team, balancing multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Knowledge of applicable federal government circulars 2 CFR 200 (OMB A-110, A-122 and A-133), preferred. 
• Ability to interpret and apply funder and organizational policies and procedures.
• Creative and solution-oriented with a customer service mindset.
• Willingness to learn software, systems, and processes and to take the initiative to understand, create, and refine best practices.
• Ability to prioritize various daily/weekly/monthly tasks and projects while working in a fast-moving environment.
• Familiarity with financial management/contract management software and systems such as JAMIS, Agiloft, or similar is a plus.
• Spanish language skills (strongly preferred but not required).

IRI TOTAL COMPENSATION

The anticipated compensation range for this position is $65,000 to $75,000 USD.

The salary for this position is determined based on a wide variety of factors including but not limited to an individual’s professional experience, qualifications, education and other business needs along with internal equity considerations. Employees are not typically hired at the top of the range for their role and compensation decisions are made based on the aforementioned considerations.

Due to this role being temporary and anticipated for six months or less, it is only eligible for federally mandated and District of Columbia benefits.

APPLICATION INSTRUCTIONS – RESUME, COVER LETTER, REFERENCES

In your application, please include a copy of your most up-to-date resume along with a cover letter that outlines your background and explains why you are interested in this opportunity. Additionally, please include the contact details of at least 2-3 professional references. If you are selected for an interview, we will contact your references before the final interview.