Procurement Contract Specialist - Construction

Port Authority of NY & NJNew York, New York

$90,012 - $144,014 / year

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

Option for remote

Compensation

$90,012-$144,014/year

Benefits

Paid Vacation

Career Development

Job Description

Description

Position at The Port Authority of NY & NJ

About the Role

For over 100 years, The Port Authority of New York and New Jersey has been designing, constructing, and operating the greater New York and New Jersey’s regional transportation infrastructure.

The Port Authority’s Procurement Department has a successful record of excellence in procuring some of the most innovative procurements in the U.S., including the Goethals Bridge Modernization, the LaGuardia Airport Central Terminal Building, and the new Terminal One at Newark Liberty International Airport. The Department is responsible for managing the procurements for Port Authority capital projects delivered using a variety of delivery methods, including design-build, construction manager-at risk, and public-private partnerships, requests for proposals, and bids.

The Port Authority’s greatest asset, however, is its people. To this end, to support a growing workload, the Procurement Department is seeking a self-motivated and energetic individual to join the Construction Procurements Division. The ideal candidate will be a team player who is flexible, able to multi-task, work with integrity, and demonstrate professional and ethical behavior with fair and transparent decision making.

The candidate will handle a diverse portfolio of important and critical projects with some assignments working independently and others being team based. The job generally consists of all phases of procurement related tasks from requisition to contract award, including but not limited to consulting with client departments and formulating procurement strategy, reviewing scopes of work, pricing methodology, contract terms, developing solicitation packages, evaluating offers, and negotiating agreements.

Responsibilities

Performs and/or oversees the execution of procurement processes for the retention of construction contractors and professional, technical, and advisory service firms in accordance with federal and Port Authority requirements and in support of the Authority’s Capital Plan.
Manages the procurement and contract administration process for construction and professional service projects from solicitation through contract award and administration.
Review contract documents, procurement files and solicitations prior to contract award to ensure compliance with Port Authority policies, federal regulations, and applicable funding requirements.
Review and negotiate task orders and change order packages (ranging from simple to highly complex transactions), consultant and contractor cost proposals, and supporting documentation to ensure conformance with contractual and procurement requirements.
Performs cost analyses, develops negotiation strategies, and participates in or leads negotiations to achieve fair and reasonable pricing.
Conducts pre-audit compliance reviews of procurement actions and contract modifications and prepares audit responses, studies, reports, and supporting documentation as required.
Debriefs unsuccessful proposers and contractors regarding procurement outcomes and evaluation results.
Performs and oversees SAP/AVM transactions associated with procurement and contract administration activities, including preparation and review of justifications and supporting documentation for award actions.
Provides guidance and consultation to Procurement staff, internal clients, external stakeholders, consultants, and contractors regarding procurement methods, strategies, schedules, and compliance requirements.
Develops, manages, and maintains division-wide training materials, standard operating procedures, templates, and version control processes.
Prepares, edits, and organizes procurement records and historical data to document negotiations, supports cost acceptance determinations, and establishes price reasonableness.
Participates in and leads outreach initiatives, including Minority Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), and Local Business Enterprise (LBE) programs, serving as the Authority’s Procurement representative.
Prepares and compiles ad hoc reports, analyses, presentations, and workload updates in response to management, executive, audit, and operational requests.
Supports continuous improvement initiatives by identifying opportunities to enhance procurement processes, increase efficiency, strengthen compliance, and improve service delivery across the organization.

Minimum Qualifications

Bachelor’s Degree in Contract Administration, Construction Management, Business Administration, Finance or a related field OR Five (5) years of Procurement / Contract Administration experience.

Desired Qualifications

Experience with technology solutions, systems and process improvement measures.
Experience with construction-related procurements.
Experience with federal procurement/contract administration processes.
Strong written and oral communication skills, with ability to interact effectively with all levels of internal and external staff.
Strong problem-solving and analytical skills.
Ability to independently multi-task in a dynamic environment and meet deadlines.
Proficiency with the Microsoft Office Suite.
Knowledge of SAP/AVM.

Selection Process

The application process varies by position,but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation, Benefits & On-Site Collaboration Requirements:

The Port Authority of New York and New Jersey offers a competitive benefits package and aprofessional environment that supports development and recognizes achievement.Click herefor more information about benefits, our culture, and career developmentopportunities.

The Port Authority of New York and New Jersey anticipates that the actual salary offered to asuccessful candidate will depend on aspects such as experience, knowledge, skills, abilities,and internal factors. The expected compensation range for this role is:

Minimum: $90,012 Midpoint: $117,018 Maximum: $144,014

In accordance with Port Authority policy, this position permits employees to work remotely amaximum of one day per week. In person collaboration is essential to how the Port Authorityconducts business, and regular in-office days or team collaboration days may be required onbusiness needs.

How to Apply:Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.Only applicants under consideration will be contacted.About The Port Authority:Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.Equal Opportunity EmployerThe Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.It is the Port Authority’s policy, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws, to provide reasonable accommodations to qualified persons with disabilities who are employees or applicants for employment and who request the Port Authority do so, unless providing the requested accommodation would result in an undue hardship to the Port Authority.Job applicants may request a reasonable accommodation (1) if they claim a disability is affecting the interview process, or (2) to ensure that if they are selected for a position, they can perform the essential job functions. To submit a request, please contact the recruiter or email the Human Resources Department’s Disability Accommodation Coordinator at [email protected].The Port Authority will treat any request for Reasonable Accommodation by a job applicant confidentially.

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FAQs About Procurement Contract Specialist - Construction Jobs at Port Authority of NY & NJ

What is the work location for this position at Port Authority of NY & NJ?

This job at Port Authority of NY & NJ is located in New York, New York, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Port Authority of NY & NJ?

Candidates can expect a pay range of $90,012 and $144,014 per year.

What employment applies to this position at Port Authority of NY & NJ?

Port Authority of NY & NJ lists this role as a Full-time position.

What experience level is required for this role at Port Authority of NY & NJ?

Port Authority of NY & NJ is looking for a candidate with "Senior-level" experience level.

Does Port Authority of NY & NJ allow remote work for this role?

Yes, this position at Port Authority of NY & NJ supports remote work, giving candidates the flexibility to work outside the primary office location.

What benefits are offered by Port Authority of NY & NJ for this role?

Port Authority of NY & NJ offers following benefits: Paid Vacation and Career Development for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Port Authority of NY & NJ?

You can apply for this role at Port Authority of NY & NJ either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.