Production Planning Backlog Coordinator

As the Production Planning Backlog Coordinator at Schuff Steel, you'll play a key role in supporting the production planning team by assisting with the building and maintaining of detailed backlogs and associated tracking tools. You will directly support their shared goal and ability to successfully ensure the fabrication schedule is well-organized, measurable, and aligned with organizational goals. This role is ideal for an individual who enjoys structure, data, and working closely with a team to optimize operations!

Core Responsibilities:

• Assist in the creation and maintenance of fabrication backlogs using Microsoft Project and Microsoft Excel.
• Aid in developing tools and templates in Excel for tracking production.
• Coordinate with planners and other internal stakeholders to ensure the backlog is accurate and up-to-date.
• Support weekly and monthly reporting by preparing visual dashboards and spreadsheets for leadership review.
• Learn and adapt to company-specific Microsoft Project workflows.
• Maintain logs and documentation.
• Participate in ongoing process improvement efforts within the Production Planning team.
• Provide general administrative and data support to the Production Planning Manager as needed.
• Perform other related duties as assigned by management.

Experience/Qualifications:

• Strong proficiency in Microsoft Excel (formulas, formatting, charts, etc.).
• Familiarity with other Microsoft Office programs, including Word, Outlook, and Windows OS.
• Ability to learn and work within Microsoft Project.
• Basic understanding of project scheduling concepts is a plus.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication.
• Willingness to take initiative and follow through on assigned tasks.
• Comfort working in a team-oriented office environment with occasional exposure to shop operations.

Skills/Education Requirements:

• 1-3 years of scheduling and planning experience
• Proficient knowledge and use of Excel, MS Office, and SharePoint.
• P6 and/or MS Project experience is highly preferred.
• High school diploma or equivalent.

Core Competencies:

• Attentive to Details- Meticulous and thorough in all aspects of a task, ensuring accuracy and completeness. Able to focus on small details to prevent errors and maintain a high level of quality in the final product.
• Planning- Accurately scopes out the length and difficulty of tasks and projects; sets objectives and goals; breaks down work into process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
• Organized- Can pull resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
• Initiative - takes action to improve a situation without waiting for explicit instructions; understands how one's own actions relate to the company's and department's strategic goals; recognizes and responds to opportunities to reach a goal; seeks new and improved techniques, solutions, and approaches to completing assignments.
• Time-Management- Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
• Adaptability- The willingness and ability to adjust to new situations, changes, and challenges. This includes being flexible and open to learning new skills and approaches.
• Team Collaboration- Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
• Accountability - takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one's behavior on others.

Work Environment:

Position requires as many hours as needed to fulfill the daily and weekly obligations required to carry out the functions. This position is generally indoors in a climate-controlled office. However, occasional exposure to production environments during routine collaboration. Reasonable accommodations may be made upon request for those who have disabilities that qualify under the Americans with Disabilities Act. #LI-KF1

Schuff Steel is an Equal Opportunity Employer.