Program Administrator - Court Administrator's Office

The Program Administrator works as an administrative assistant to the State Court Administrator and will provide clerical and technical support at a professional level for several functions within the administrative offices of the Vermont Judiciary.  This individual is expected to provide exemplary customer service to diverse parties including representatives of other branches of state government. The Program Administrator must be self-managed with an ability to make decisions with little concurrent supervisory review. 

The ideal candidate has integrity, energy and collaborative problem-solving skills.  Work is highly detailed and performed with considerable latitude for the exercise of independent judgment and initiative. 

Desired Skills and Experience

• High level of professionalism and confidentiality 
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills
• Has proficiency with Adobe Pro, and MS Office suite especially Microsoft Word and Excel

This is a full-time, permanent opening in Montpelier, Vermont. This is an exempt/ salaried Judicial Branch position with an annual salary equivalent of $60,000 or higher depending upon experience. The State of Vermont’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 13 paid holidays each year
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low-cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Minimum Requirements

• Bachelor's degree and three (3) years or more of experience in program administration.

or

• Seven (7) years or more of experience in program administration.

Summary of Duties

• As delegated, may perform assigned tasks of a complex nature requiring independent action and full accountability for program results.
• Independently decides appropriate response to incoming inquiries from internal and external parties. Decides when to respond independently, delegate to others or forward. 
• Calendar scheduling, including appointments with members of legislature, Supreme Court, CAO leadership and others. 
• Coordinates a comprehensive filing system to categorize and organize all information including correspondence, reports, legal documents and reference materials.
• Prepares and finalizes reports and various documents requested by boards, the legislature or outside entities. 
• As assigned, provides confidential support for a board, committee or judicial body.
• May track and monitor legislation by the coordination of an electronic directory. 
• Works independently on complex tasks. 
• Communicates effectively orally and in writing including a patient, welcoming and professional demeanor when interacting with the public, court leadership, staff and external partners. 
• May prepare a variety of fiscal, statistical, or narrative reports. 
• This position is responsible for all duties defined and other duties as assigned such as training other employees.

Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. Job Code # 26016

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.

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