Program Assistant III - Human Performance/Division Of Athletic Training, Occupational Therapy And Physical Therapy

The Division of Athletic Training, Occupational Therapy and Physical Therapy at West Virginia University is currently accepting applications for a Program Assistant III.

About the Opportunity

The position will assist in coordinating and operationalizing various projects/initiates related to the Athletic Training, Occupational Therapy, and Physical Therapy Program goals and objectives for the students. This position will work closely with the faculty within these Programs, and Administrative Director to provide an efficient and service-oriented infrastructure for the academic, research, public service, and the missions of the programs. This position will report to the Administrative Director.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness progr

What You'll Do

• Provides administrative support to the Chairs, and other Faculty within the PT, AT and OT Programs

• Maintain data and prepare reports for assessment

• Participate in preparation of accreditation documents for the PT, AT and OT Programs, organization of site visits, scheduling and organizing program advisory board meetings/activities, and distribution / collection of annual accreditation survey instruments.

• Provides support for teaching that includes:

• Gathering materials, organization, managing exams and evaluations

• Proctoring Exams

• Organization of Continuing Education courses

• Room Scheduling - including room access processes

• Schedules student academic advising session with faculty each semester

• Assist faculty in SOLE with uploading materials, proctoring tests, checking grades, etc.

• Monitor operations budget and provide feedback to Divisional Leadership

• Events planning - social, teaching, recruiting, and retreats for the Programs (PT, AT and OT)

• Ordering of supplies for the Programs (PT, AT and OT)

• Organizes faculty travel for the Programs (PT, AT and OT)

• Answering phone calls, taking messages, and giving direction accordingly

• Inventory of equipment and supplies for the Programs (PT, AT and OT)

• Picking up and distributing mail and packages (M-F)

• Support services for Departmental Meetings and Faculty Committees

• Maintain faculty calendars for Programs

• Pcard purchases and reconciliation within MyExpenses for the Programs

• Organize and tabulate items for departmental leaders in PT and OT Programs that are required for accreditation (AOTA and CAPTE) (i.e., curriculum mapping, student surveys, alumni surveys, and clinical preceptor surveys).

• Assist the departmental leadership in developing new ideas/concepts regarding communication with students and updating the SOLE site for student communication among each Program.

• Answers admission questions for potential students/parents about the Programs (prerequisites, deadlines, etc.) via phone and Vanity email account.

• Monitor student workers and assign tasks.

• Performs other duties as assigned by Chairpersons, and Administrative Director

• Pay Grade: 15

• Associate's Degree

• A minimum of two (2) years of experience in the following:

• Responsibility for office procedures

• Administrative Administrative/Executive Secretary Experience

• General Accounting Experience

• Excellent Typing Skills

• Microsoft Office

• Any equivalent combination of related education and/or experience will be considered.

• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Superb organizational skills
• Advanced language talent (spelling, grammar, etc.)
• Excellent personnel management ability
• Superior typing dexterity, outstanding computer aptitude, (including word processing, presentation software, spreadsheets, photo editing, flow charts, etc.)
• Exceptional office management capacity; professional interaction adeptness, including ability to communicate with multiple personalities and cultures; patience and tolerance
• Use of computer on a daily basis. Will be using databases, spreadsheets, word processing, presentation software, and e-mail