Program Coordinator, Center For Adult And Continuing Education
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Overview
Job Description
POSITION SUMMARY
The Program Coordinator for the Center for Adult and Continuing Education (CACE) provides administrative, operational, and programmatic support for Huston-Tillotson University's Adult Degree Program (ADP), HT Online, Continuing Education initiatives, and the HT-California initiative. This position plays a critical role in ensuring the effective coordination of academic programming, instructor assignments, student support processes, and day-to-day operations.
The ideal candidate is highly organized, detail-oriented, collaborative, and committed to supporting adult learners. The Program Coordinator must be able to manage multiple priorities, communicate effectively with faculty, students, staff, and external partners, and contribute positively to a fast-paced, team-oriented environment.
TASKS & RESPONSIBILITIES
Academic Program Coordination
- Coordinate instructor assignments and maintain faculty scheduling records for ADP, HT Online, and Continuing Education courses.
- Assist with course scheduling, section creation, and semester planning activities.
- Support faculty onboarding, communications, and instructional resource distribution.
- Coordinate the collection and organization of course syllabi, instructional materials, and program documentation.
- Monitor program calendars and ensure key academic deadlines are communicated and met.
- Support student retention efforts through proactive communication and coordination with university departments.
- Assist with orientation, information sessions, and special events for ADP and HT Online students.
Continuing Education Support
- Assist with the development, implementation, and administration of continuing education programs and workforce development initiatives.
- Coordinate participant registration, instructor logistics, and program communications.
- Maintain records and reports related to continuing education offerings.
- Support partnerships with community organizations, employers, and external stakeholders.
HT-California Administrative Support
- Provide administrative support for HT-California operations and program implementation.
- Coordinate communications with stakeholders.
- Assist with maintaining records, compliance documentation, and operational processes related to the instructional site.
- Support scheduling, event planning, and logistical coordination for HT-California activities.
Administrative and Operational Responsibilities
- Prepare reports, correspondence, meeting agendas, and program documentation.
- Maintain accurate student, faculty, and program records.
- Assist with data collection and reporting for institutional effectiveness, accreditation, and regulatory compliance purposes.
- Coordinate meetings and maintain departmental calendars.
- Support budget tracking, purchasing, and other administrative processes as assigned.
- Provide administrative support to the CACE Director and perform additional duties as assigned to support the mission and goals of CACE.
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