Program Manager

Scout ClinicalDallas, TX

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Overview

Schedule

Full-time

Career level

Director

Remote

On-site

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings).  In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel.  

Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier.  If this interests you, we’d love to have you join our rapidly growing team!      

Position Summary:  

We are looking to hire a talented, eager, and skilled Program Manager to join our team in our North Dallas office. The Program Manager oversees all aspects of the planning and onsite duties for our clients’ meetings, from its development to implementing program activities. Ensures meeting is completed to a consistently high standard, within budget, that objectives are met on time, suiting the company's image and objectives. Make sure the program meets professional standards and industry regulations. Duties include, but are not limited to, budget management, strategic planning, third-party relationships, and oversight of on-site execution teams.Responsibilities of this position include, but are not limited to:

Serve as the primary point of contact to our clients, hotels, travel agencies, ground transportation and other related parties for each meeting.
Consult with client(s) to identify goals and vision, establish direction, facilitate solutions, and get decisions made.
Oversee and manage meeting and event budgets to exceed expectations, including financial reconciliation and post-meeting.
Travel to domestic locations to execute meetings and events (paid weekend travel).
Responsible for the invitation and registration process
Oversight of travel arrangements, including airport transfers
Update/maintain database, including data entry
Generate and provide attendee status reporting
Oversee all aspects of hotel arrangements, including rooming list, meeting space, food and beverage, and audio/visual equipment
Collect and reproduce all speaker presentations
Generate and distribute all other collateral, ensuring that materials are professional and appropriately reflect client and Scout standards
On-site operations and the management of the meeting and travel staff
Complete all required initial and ongoing training within a reasonable or provided timeframe

The ideal candidate will have the following competencies and qualities:

2+ years of experience within the hospitality/meeting planning industry is required
Excellent interpersonal skills
Attention to detail
Organized with an ability to prioritize and multi-task
Patient, flexible attitude
Excellent time management
Ability to work under pressure in a fast paced, demanding environment
Self-motivated
Coachable
Ability to evaluate and negotiate proposals from 3rd party suppliers
Problem solver
Team player
Proficient with MS Office Suite, PowerPoint, and database programs

Scout offers a competitive compensation and benefits package designed to support your health, work-life balance, and growth. Benefits include medical, dental, and vision coverage and more. Visit our website at www.scoutclinical.com or follow us on LinkedIn for other employment opportunities.WE ARE AN EQUAL OPPORTUNITY EMPLOYER

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FAQs About Program Manager Jobs at Scout Clinical

What is the work location for this position at Scout Clinical?

This job at Scout Clinical is located in Dallas, TX, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Scout Clinical?

Employer has not shared pay details for this role.

What employment applies to this position at Scout Clinical?

Scout Clinical lists this role as a Full-time position.

What experience level is required for this role at Scout Clinical?

Scout Clinical is looking for a candidate with "Director" experience level.

What benefits are offered by Scout Clinical for this role?

Scout Clinical offers following benefits: Health Insurance, Dental Insurance, and Vision Insurance for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Scout Clinical?

You can apply for this role at Scout Clinical either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.