Program Manager, Graduate Medical Education

Why ThedaCare?  

Living A Life Inspired!

Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world. 

At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility.  A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you’re interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.

Benefits, with a whole-person approach to wellness –

• Lifestyle Engagement
  • e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support  

• Access & Affordability
  • e.g. minimal or zero copays, team member cost sharing premiums, daycare

About ThedaCare!

Summary :

With oversight and direction from the Director of GME and the Program Director, this position provides direction, leadership, and day-to-day management of the assigned Graduate Medical Education Residency or Fellowship Program. Communicates, facilitates, prioritizes and problem-solves with administration, support staff, faculty, residents/fellows, attending physicians and others to ensure quality, efficient and cost-effective accredited Medical Education services. Committed to the provision of Medical Education in a complex academic medical system.

Job Description:

KEY ACCOUNTABILITIES:

• Manages day-to-day administration of the assigned Graduate Medical Education Residency or Fellowship Program(s) including resource allocation, and problem solving. Provides all aspects of office management for assigned program(s).

• Manages accreditation readiness and oversees regulatory compliance.

• Communicates timely and appropriately with staff.

• Responsible for all aspects of data management for assigned Residency or Fellowship Program(s). Use of our Residency Management System is required. Data management includes elements such as rotation schedules, evaluations, recruitment, orientation, resident onboarding, resident or fellow milestones, Clinical Competency Committee meetings, Program Evaluation Committee meetings, and Annual Program Evaluations.

• Responsible for keeping program specific policies updated and in line with changing accreditation standards. 

• Responsible for preparing materials for conferences, lectures, and other didactic events. Organizes or delegates booking and preparing meeting rooms and prepares comprehensive materials as necessary.

• Manages and directs the workflow necessary to maintain administrative records and complex filing systems required by the Graduate Medical Education office, including required Program cost report information for yearly Medicare filing.

• Actively participates in strategic planning and financial management at the departmental and program level.

• Responsible for budget planning of assigned program(s) and is responsible for payroll, supply inventory, equipment maintenance, capital needs, and other expenses in the assigned Residency or Fellowship program(s).

• Monitors program financial statements and provides variance reports as requested.

• Manages the yearly recruitment of residents/fellows, including complex scheduling of faculty, residents and applicants. Plays a critical role in representing ThedaCare and their program(s) in a positive manner through communication prior to arrival, during the interview process, and after. Must prepare and ensure required documentation is provided to applicants and maintained appropriately in order to meet regulations.

QUALIFICATIONS:

• Education required: Bachelor’s Degree in Administration or a related field

• Education preferred: Master’s Degree in Administration or related field or National certification from Training Administrators in Graduate Medical Education (TAGME).

• Experience required: Two (2) years medical education experience with continually increasing responsibilities or Three (3) years of other management, project, healthcare, education or accreditation experience in a role responsible for systems and processes

• Experience preferred: Three (3) years medical education experience with continually increasing responsibilities or Four (4) years of other management, project, healthcare, education or accreditation organization in a coordination role responsible for systems and processes

PHYSICAL DEMANDS:

• Ability to move freely (standing, stooping, walking, bending, pushing and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance

• Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties

WORK ENVIRONMENT:

• Use of computers throughout work day

• Frequent use of keyboard with repetitive motion of hands, wrist and fingers

Position requires compliance with department specific competencies.

Scheduled Weekly Hours:

40

Scheduled FTE:

1

Location:

ThedaCare Regional Medical Center- Neenah- Neenah,Wisconsin

Overtime Exempt:

Yes

Worker Shift Details:

Days