Program Support Administrator

Defense Holdings, Inc. (DHi)• Location: Hybrid (US)• Employment Type: Full-Time• Department: Program Management• Reports To: Program Manager / Director of Programs

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Program Support Administrator to assist program managers with administrative coordination, documentation, and project tracking. The ideal candidate will support program execution, reporting, and cross-functional communication to ensure successful program outcomes.

This role requires organizational skills, attention to detail, and the ability to manage multiple program support tasks in a government contracting environment.

Key Responsibilities

Program Administration

Support program managers with scheduling, documentation, and reporting. Track program deliverables, milestones, and action items. Assist in the preparation of presentations, reports, and program communications.

Cross-Functional Coordination

Facilitate communication between program teams, operations, and leadership. Support project management activities including resource tracking and task follow-up. Maintain accurate program documentation and records.

Reporting & Compliance

Generate program status reports for leadership and stakeholders. Assist in compliance documentation related to program requirements. Support audit and reporting activities as needed.

Process Improvement

Assist in streamlining program support workflows. Provide recommendations for enhancing administrative and operational efficiency.

Required Qualifications

• Bachelor’s degree in Business Administration, Project Management, or related field.• 2–4 years of experience in program support, project coordination, or administrative support.• Strong organizational and time management skills.• Proficiency in Microsoft Office Suite, including Excel and PowerPoint.• Excellent communication and interpersonal skills.• Ability to manage confidential program information.

Preferred Qualifications

Experience supporting government contracting or defense programs. Familiarity with project management tools and reporting systems. Experience tracking program compliance and milestones.

Core Competencies

• Integrity & Confidentiality• Attention to Detail• Analytical Thinking• Interpersonal Communication• Organizational Skills• Adaptability & Initiative

Work Environment

• Professional office environment (or hybrid/remote if applicable).• May require occasional travel.• Must be eligible to work in the United States.• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)• Medical, Dental, and Vision Insurance• 401(k) with company match• Paid Time Off (PTO) and Holidays• Life and Disability Insurance• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.