Project Administration Assistant

Job Title: Project Administration Assistant Job Location: St. Louis, MO Job Duration: 5-6 Months (possibility of extension) Shift: Monday

• Friday, 8:00am
• 5:00pm CST Job Summary: We are seeking a detail-oriented Project Administrative Assistant to support the Technical Project Manager (TPM) on a Capital Expenditure (CAPEX) project. This role combines strong administrative capabilities with construction-context experience and advanced Microsoft Office proficiency. The position supports project governance, documentation, and day-to-day project administration, with a flexible remote work option. Responsibilities: Schedule and coordinate internal and external project meetings, including coordination with stakeholders, room bookings (when applicable), and calendar management. Take clear, accurate meeting minutes and convert them into structured action and decision logs. Maintain and track action/decision logs, monitor open items, and follow up to ensure timely closure. Update and manage project documents, including change management records, risk registers, and project dashboards. Support the TPM in updating project charters, organizational charts, and related governance documents. Prepare and distribute status reports, presentations, and briefing materials for project reviews. Maintain document control with versioning, labeling, and secure storage of records. Collaborate with cross-functional teams (engineering, procurement, finance, and construction) to gather inputs and ensure alignment. Ensure adherence to project management standards and organizational policies. Assist with ad hoc tasks and requests to support the TPM and project team. Required Qualifications: Proven administrative experience in a construction or capital projects environment. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. Excellent written and verbal communication skills. Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines. High attention to detail and strong organizational skills. Ability to work independently with minimal supervision in a remote setting. Proactive attitude with problem-solving skills and initiative. Preferred Qualifications: Experience with project management or construction ERP systems or job cost reporting. Familiarity with change management processes and governance documentation. Experience taking minutes and producing action/decision log formats. Knowledge of risk management and project governance best practices. Skills: Time management and prioritization. Meeting coordination and minute-taking. Documentation control and versioning. Data tracking and status reporting. Effective communication and collaboration. Adaptability and reliability in a remote work environment. Basic critical thinking and issue resolution.