Project Administrator – Electrical Construction Company

Project Administrator – Raleigh, NC We are seeking a highly organized and detail-oriented Project Administrator to support our client in their Raleigh office. This role plays a key part in coordinating project documentation, billing support, reporting, and general office administration in a fast-paced construction environment. Key Responsibilities Project & Accounting Support Process and track RFIs and submittals Prepare GMP billing documentation Create and manage purchase orders Review GC RFIs in ACC and update Spectrum/Excel logs as needed Create and set up new jobs in Spectrum and Egnyte Prepare weekly labor analysis reports Manage monthly labor invoicing Maintain 3-week look ahead schedules (Wednesdays) Process and track field timesheets Update current job lists and communicate critical updates to Raleigh employees Attend assigned weekly job meetings Participate in bi-weekly Teams meetings with CFO and accounting team Office & Administrative Support Answer and direct incoming calls Greet and assist visitors Organize vendor and client visits Coordinate office trainings and classes Order office and kitchen supplies Arrange catering for meetings and events Plan office events, including the annual Christmas party Distribute mail and manage document organization Coordinate maintenance/service requests with property management Maintain employee birthday and personnel tracking spreadsheets Qualifications Strong organizational and multitasking skills Proficiency in Microsoft Office (especially Excel) Ability to communicate effectively with internal teams and external partners Detail-oriented with strong follow-up skills Experience in construction administration preferred Experience with Spectrum, Egnyte, or ACC is a plus #PROF26