Project Aide

Applications to be submitted by May 11, 2026 Compensation Grade: P11 Compensation Details: Minimum: $47,405.00- Maximum: $47,405.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) Office of Public Health Job Description: Responsibilities The Project Aide will provide project assistance and administrative and operational support to the Western Regional Office- Geneva District Office's administrative program. The incumbent will support Environmental Health staff in preparing for field inspections and will review, compile, process, and maintain documentation; update and track data systems; and respond to internal and external inquiries. Duties include, but are not limited to: Compile, prepare and distribute documents and correspondence Process and update tracking databases to help ensure accuracy and completeness Maintain and organize electronic and paper filing systems in accordance with record retention policies and programmatic needs Route and respond to inquiries via shared inboxes, phone, and in-person interactions Set up and coordinate meetings, including scheduling and logistics Verify and track incoming and outgoing documents and materials Maintain office workflows by monitoring communications, supplies, and equipment needs This position provides an opportunity to contribute to and support efficient and effective office operations within a collaborative work environment. Minimum Qualifications Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, administrative experience and/or project assistant experience. Preferred Qualifications Experience with file and data management Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings Experience organizing and prioritizing tasks Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills Experience handling confidential information Customer service experience Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. This position is fully onsite and does not allow telecommuting. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www.healthresearch.org About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance- Several comprehensive health insurance plans to choose from; Flexible benefit accounts- Medical, dependent care, adoption assistance, parking and transit; Generous paid time off- Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support- Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits- HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program- Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! Work Location Expectations At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont. As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals. As an Equal Opportunity and Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI is committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated. We invite you to explore and apply for any open positions that align with your interests. --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch.org or (518) 431-1200.