Project Assistant

Employee Value Proposition

Project Assistants will be responsible to assist the Project Management department in coordinating the necessary activities to ensure the fulfillment of contracts through the management of contractual, financial, and billing documents needed to meet deadlines. Schuff Project Administrators have worked on some of the most unique and exciting projects in the United States. If you desire to learn and grow your career, please consider joining our growing Project Management Team.

Key Performance Objectives:

• Monitor the status of invoices and payments with our clients and coordinate with Accounting department.
• Coordinates the Accounting subcontractor and vendor pay applications.
• Process contracts and change orders.
• Organize and maintain project files and databases
• Prepare close-out documents.
• Complete AIA documents for customer billing on a monthly basis according to contract requirements.
• Handle lien releases as required by customer.
• Perform clerical duties as necessary.
• Arrange for travel reservations and temporary living accommodations for personnel.
• Reconcile billings and invoices.
• Distribute necessary documents to appropriate personnel.
• Send collection notices.
• Distribute preliminary notices for related projects.
• Distribute and handle necessary bond information and consent of sureties.
• Monitor and ensure that the company complies with all insurance requirements for each project.
• Review and maintain Field Paperwork including Dailys, EWOs, FDRs, Weekly Safety Audits/Inspections follow up with Superintendents for missing or incomplete documentation

Work Experience

At least two (2) years of related experience in construction field supporting project management teams.

Education/Training

HS Diploma or equivalent.

Specialized Knowledge Certificates & Licenses

In-depth knowledge of lien releases. Excellent time management, written communication and organizational skills.

Software & Technology

MS Windows 10; MS Office 365; MS Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system.

Work Environment

Position requires as many hours needed to fulfill the daily and weekly obligations required to carry out the functions. Working long days including evenings and weekends can be required for this position. Position may require frequent road travel as needed and required. A clean driving record will be required due to required road travel. Current and valid drivers license and proof of acceptable insurance is required. This position is generally indoors in a climate-controlled office. However, frequent trips to deliver/pick up materials and items are common. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.

At Schuff Steel, we believe our employees are our greatest asset. Our team environment is based on respect, effective communications, and accountability. We believe employees should have great working conditions along with opportunities to grow and develop. We proudly promote a diverse and inclusive workplace where everyone has a chance to be successful.

Schuff Steel is an Equal Opportunity Employer with an Affirmative Action Plan. We value Diversity.

Rated by ENR as a leading builder in America, please consider joining our elite organization today. Apply directly. No agencies