Project Assistant

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Overview

Under the direction of the Associate Director of Operations Finance, provides high level financial and administrative support for Facilities to facilitate finance operations functions. Responsible for providing accounting and administrative support to the unit, including accounts payable, customer billing inquiries, insurance claim support, cash sales, and other related functions. This position will work collaboratively with other internal and external departments, as well as Facilities staff.

Required Skills and Abilities

1. Knowledge of general accounting practices. High degree of proficiency in database and Word, Excel, PowerPoint, and Microsoft Project. Ability to work with and maintain project management applications and software

2. Creative problem-solving skills, work well with minimal supervision, coordinate multiple tasks simultaneously, highly attentive to detail and accuracy.

3. Ability to follow through on assignments independently and work as a team towards goals.

4. Demonstrated excellent attendance and punctuality. Strong interpersonal and communication skills, both verbal and written. Ability to maintain confidentiality and handle sensitive information with discretion and tact.

5. Excellent organization skills, self motivation with the ability to take initiative to assume responsibility and ownership of challenges. Strong sense of customer service and responsiveness to internal and external requests and needs.

Preferred Education, Experience and Skills

Formal education or training in bookkeeping or accounting, strong mathematical proficiency. Knowledge of University's organizational, financial and administrative policies and procedures. Experience using Oracle financial applications including JSA's and Sciquest. Previous accounting experience. Previous experience in the construction industry.

Principal Responsibilities

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

05/13/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.