Project Coordinator- Commercial Roofing

Project Coordinator, Commercial Roofing

FLYNN GROUP OF COMPANIES

Flynn Group of Companies, the Leading Building Envelope Commercial Contractor in North America, with 6000+ employees and 38 branches is currently hiring for a Project Coordinator, in-office and on job site. This is an exceptional opportunity to join a growing organization that self-performs our work and provides a People and Safety-focused Culture.

Benefits

40-hour work week Mon-Fri (some flexibility on start and end time).

• Health, Life, Vision, Disability and dental
• Paid vacation, Paid holidays
• Employee and family assistance programs
• Wellness benefits, including gym membership through selected gyms
• Smart phone and computer
• Pet Insurance
• 401k w/company match
• On-going career development courses and programs
• Great environment where our motto is "Flynn Family Winning Together"!
• On-going career development programs through our in-house Flynn University and eLearning courses

Job Summary

The Project Coordinator supports the planning, management, and execution of projects by coordinating communication, documentation, materials, scheduling, and administrative tasks. This role ensures alignment between project managers, superintendents, division managers, field teams, clients, vendors, and stakeholders.

Primary Functions

The Project Coordinator provides comprehensive project support including preparing documentation, maintaining schedules, coordinating materials and vendors, tracking progress, supporting safety compliance, and assisting field teams. This role ensures seamless project flow and helps maintain quality, accuracy, and efficiency.

• Assist with project startup documents, submittals, job folders, safety files, and installation documentation.
• Collect and organize manufacturer technical data and create warranty NOAs.
• Verify material quantities, coordinate takeoffs, and obtain samples for delivery.
• Host weekly project coordination meetings with PM, Superintendent, Foreman, and Division Manager.
• Create and maintain project schedules using Microsoft Project.
• Coordinate deliveries, vendor logistics, inspections, meetings, and communication with other trades.
• Act as communication point with GCs, owners, manufacturers, inspectors, state representatives.
• Track RFIs, change orders, submittals, drawings, and other project documentation.
• Record and document meetings in Microsoft Teams and generate summaries.
• Maintain Microsoft Teams boards to support roofing team coordination.
• Assist in preparing PowerPoints and office project display materials.
• Organize hazard assessments, JHAs, SDS sheets, and create project hazard binders.
• Coordinate site safety training, visits, and complete monthly safety inspections.
• Support PMs with PPE compliance and safety materials.
• Monitor deliveries, verify packing slips, track inventory and equipment rentals, and process shop fabrication orders.
• Assist with billing, process POs and invoices, track budgets and cost codes.
• Collect photos, maintain as-builts, warranties, O&M manuals, closeout submittals, and equipment maintenance tags.
• Provide field teams with installation guides, updated drawings, and help resolve field questions.
• Track weather delays, site logistics, and assist with any field coordination needs.

Requirements

• Excellent organization and time management.
• Strong written and verbal communication.
• Proficiency in Microsoft Office Suite.
• Experience with construction software (Bluebeam, PFP, PIL, etc.).
• Ability to work independently and collaboratively.
• Strong problem‑solving and attention to detail.
• Minimum of 2 years' experience in an administrative/project type of role
• Construction Environment considered a strong asset.
• Knowledge, experience working in an office setting and on construction job sites
• Knowledge of CRM systems and Microsoft Office programs
• Ability to work in office and on commercial construction job sites

$20 - $25 an hour

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so.

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

All employees hired must pass a pre-employment drug test, have a valid driver's license and/or reliable means of transportation, and proof of legal ability to work in the U.S.

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.