Project Coordinator & Accounting Technician

• Manage front-office phone, office supplies, mailings, deliveries, and staff communications.
• Process timesheets and expense reports to ensure accurate payroll processing and expense reimbursement.
• Process accounts payable invoice and payments in the accounting system, prepare and mail paper checks to vendors.
• Initiate billable project setup in the accounting system, electronic filing system and paper filing system.
• Create invoice summaries for ease of billing and prompt payments.
• Collate invoicing backup and assist with invoice delivery.
• Manage unit billing of laboratory services.
• Actively contact clients about outstanding invoices to minimize late payments.
• Record and deposit payments, including credit card payments, to maintain cash flow.
• Review and submit staff receipts and vendor invoices routed through the accounting system to applicable staff.
• Generate billable project reports and summaries as requested by Project Leads or Management.
• Verify and audit spreadsheet data to ensure the accuracy of financial data.
• Request certificates of insurance and W-9s from clients to mitigate business risks. 
• Review contracts and proposals for contract terms and ensure project setup in Vantagepoint.
• Support marketing efforts to celebrate the successes of our staff, clients and project partners.
• Track and report employee recertification dates and specialty firm recertification dates to management.
• Attend staff and project meetings to stay informed on the status of projects and staff assignments.
• Other duties as assigned.
• Everything else - you’ll help fill in this category with your own skills and interest.

• Bachelor’s degree preferred or equivalent experience of 4 years in business administration, communications, accounting or related field.
• Experience with Deltek Vantagepoint ERP or other project-based accounting software a plus. 
• Intermediate to advanced skills in Microsoft Office 365.
• Extensive experience with Excel and Word.
• Strong organizational skills.
• Attention to detail, strong writing, and editing skills.
• Good problem-solving and analytical skills.
• Ability to prioritize, handle multiple tasks, and meet deadlines as necessary. 
• Excellent communication and interpersonal skills.
• Ability to work well with others and collaborate with a team.
• Experience supporting marketing efforts utilizing various channels such as social media preferred but not required.

• $24.00 - $26.00 per hour

• Medical, Dental, and Vision coverage
• Long-term disability
• Life Insurance
• Accrue up to 12 days paid time off during the first year
• Eight paid company holidays
• Simple IRA Retirement plan after eligibility period

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