Project Coordinator

Owl Services is Hiring a Project Coordinator!

Location: Montgomery, ALSchedule: 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM (based on department needs)Employment Type: Full-TimeWork Environment: Hybrid (3 days in-office, 2 days remote + rotating weekends)Pay Rate: $20/hour

Overview

Owl Services is looking for a highly organized and proactive Project Coordinator to support the full lifecycle of our projects. In this role, you’ll act as the central point of coordination between clients and internal teams, ensuring projects stay on track, within scope, and aligned with business goals.

This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and can confidently manage multiple moving parts while maintaining attention to detail.

What Success Looks Like

• Maintain accurate and up-to-date project documentation, schedules, and reports
• Stay ahead of potential bottlenecks and proactively resolve issues
• Effectively communicate updates and expectations with clients and internal teams
• Ensure projects stay within budget, scope, and timeline
• Become a subject matter expert in internal systems and workflows over time

Responsibilities

• Coordinate resources, equipment, and information for ongoing projects
• Serve as a primary point of contact for clients and internal stakeholders
• Define project scope, objectives, and evolving requirements
• Create and maintain schedules, budgets, and status reports
• Monitor project progress and identify issues early
• Process invoices and manage administrative project tasks
• Maintain due diligence files and documentation accuracy
• Participate in a hybrid schedule, including occasional weekend rotations

Requirements

Must Have:

• Strong organizational skills with the ability to manage multiple priorities
• Clear and effective communication (written and verbal)
• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook)
• High attention to detail, especially with documentation and reporting
• Ability to learn and navigate internal systems

Nice to Have:

• Experience in project coordination or administrative support
• Familiarity with project management tools or CRM systems

Benefits

• Health, dental, and vision insurance (with HSA & FSA options)
• 401(k) with company match
• Company-paid life insurance and disability coverage
• Paid time off + 10 paid holidays
• Employee Assistance Program (EAP)
• Paid training and onboarding support