Project Coordinator (Project Manager-In-Training) -- Residential Remodeling

Dancoby Construction

Project Coordinator (Project Manager-in-Training) -- Residential Remodeling

Location: New York City, NY (field-based; projects across NYC and nearby areas)

Bring high-end remodels to life, without the chaos.

If you love turning plans into finished spaces and you're the kind of person who can keep clients calm, trades on schedule, and details locked down, this role is for you. As our Project Coordinator, you'll be the on-site leader in occupied homes, protecting the space, coordinating subcontractors, documenting progress, and building the skills to become a full Project Manager.

Dancoby Construction is a full-service renovation company in New York with 20+ years of experience and a strong reputation for customer-focused, thoughtful renovations. We collaborate closely with homeowners and project partners to deliver beautiful, functional spaces, often in complex city environments where logistics matter as much as craftsmanship. We're a small, tight-knit team, and this role is a key hire. You'll be the owner's right hand in keeping projects running smoothly and clients genuinely happy.

You'll serve as our on-site professional representative, managing day-to-day remodeling operations while training for a Project Manager track. This is a hands-on role that blends field coordination, client communication, scheduling, and detailed documentation. You'll work inside occupied homes with high-end finishes, so professionalism, cleanliness, and respect for the space are non-negotiable.

Responsibilities

Pre-Construction (Before Demo Starts)

• Conduct detailed client walkthroughs; document existing conditions with photos/video
• Verify scope, plans, specs, selections, and finish schedules with PM + homeowner
• Build a protection plan (floors, counters, fixtures, landscaping, dust barriers, HVAC protection)
• Confirm access/logistics: parking, material staging, dumpster/pod placement, entry/exit protocols
• Verify permits are posted, insurance is current, and HOA approvals are secured (as applicable)
• Coordinate material deliveries (cabinets, countertops, fixtures, flooring, tile, etc.)
• Create/maintain trade schedule (electric, plumbing, HVAC, drywall, tile, flooring, paint)
• Set client communication expectations (method, cadence, decision process, emergency contacts)

During Construction (Occupied-Home Remodeling)

• Provide daily homeowner updates (photos, status, what's next, tomorrow's plan)
• Coordinate around homeowner schedules, pets, kids, and special events
• Track budget and timeline; flag risks early to the PM/owner
• Run weekly client progress meetings on larger projects
• Manage selection confirmations and scope changes, documented and approved (no verbal-only changes)

Jobsite Standards (How We Work in Someone's Home)

• Maintain dust containment, HEPA practices when needed, and end-of-day cleanliness
• Keep the home safe: clear pathways, secure hazards, communicate outages/risks in advance
• Protect finishes and materials; manage tight spaces and deliveries thoughtfully
• Uphold professional conduct: appearance, language, privacy, and respect for client property
• Live the standard: "Leave it better than you found it."

Documentation (Non-Negotiables)

• Complete a daily report by 6:00 PM in JobTread (weather, personnel, work completed, issues, tomorrow's plan)
• Take at least 10 photos/day (progress, conditions, installs, before/after)
• Log time tracking and trade hours
• Record client decisions, approvals, and scope changes for a clean audit trail
• Schedule inspections 48 hours in advance, be present, and document outcomes

Vehicle/Tools/Materials

• Perform daily vehicle checks; keep it clean and organized (it's a rolling billboard)
• Store tools safely; maintain clean, non-marking tools for interior work
• Inspect deliveries immediately; track usage/waste; coordinate returns and credits

Required Qualifications

• 2 to 3 or more years of residential remodeling experience (kitchens/baths/additions preferred)
• Valid driver's license with a clean driving record; comfortable with frequent driving and city logistics
• Experience working in occupied homes with high-end finishes
• Strong client communication skills and professional presence
• Ability to read and interpret architectural plans and finish schedules
• Hands-on skill in finish details (finish carpentry/tile/detail work strongly valued)
• Comfortable using smartphone/tablet for photos, updates, and documentation
• OSHA 10 (or obtain within 30 days)
• Able to lift 50+ lbs and work in active job-site conditions
• Professional references from prior remodeling projects

Preferred (Big Plus)

• Lead carpenter/foreman background
• Custom or high-end remodeling experience
• Multi-trade skill set (cabinet install, tile/stone, finish carpentry, etc.)
• Experience with project software like Buildertrend or Procore
• OSHA 30, EPA RRP, First Aid/CPR
• Bilingual (English/Spanish)

Growth Path (This Role Has a Future)

• Project Coordinator Assistant PM Project Manager Senior PM
• Typical progression: 12-24 months, based on performance, skill development, and project complexity.
• You'll get mentorship, increasing responsibility, and training in scheduling, documentation systems, client management, and estimating exposure.

Compensation & Perks 

• Job Type: Full-time, W-2 Employment 
• Pay Range: $35 to $45 hourly, based on experience.
• Company vehicle use (role-dependent)
• Certification support
• Clear advancement path.

Schedule

• Monday-Friday, daytime hours
• Occasional overtime based on project needs

Dancoby Construction is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law. If you need a reasonable accommodation to apply, let us know.